Administrative Assistant

Summit County, CO; Breckenridge (CO); On-site; USD 45,000 - 65,000; Full time

Job summary

Summit County Government is seeking an Administrative Assistant to provide vital, high-level support to the County Manager, BOCC, and County Attorney’s Office. You will handle official public records, coordinate high-profile meetings, and serve as a primary contact for county departments and the public.

In this role, you will manage complex administrative work, assist with travel and scheduling, and support ERP data entry and procurement processes, ensuring confidentiality and exceptional

Qualifications

• Bachelor’s degree or 3+ years of office administration experience required.
• Experience with government records, agendas, and public meetings preferred.
• Notarization requirement upon hire (Colorado) and valid driver’s license.

Responsibilities

• Coordinate BOCC and public meetings, agendas, packets, notices, and room/virtual setup.
• Process contracts, invoices, and purchasing-card receipts; data entry and workflow routing in ERP.
• Support County Manager, Deputy Managers, Attorneys, and Commissioners with scheduling and travel.
• Manage website updates, meeting recording, and accessibility initiatives.
• Handle official public records and ensure records retention practices.

Skills

Teamwork

Analytical thinking

Confidentiality

Customer service

Organizational skills

Initiative

Adaptability

Problem solving

Education

Bachelor’s degree in Business Administration / Executive Administration or related field

Tools

MS Office

SharePoint

OneDrive

Adobe

Trello

ICCES

Tyler Munis (ERP)

Website CMS

Job description

Summit County Government is seeking an Administrative Assistant to provide vital, high-level support to the County Manager, Board of County Commissioners (BOCC), and the County Attorney’s Office. In this multi-faceted team-based role, you will manage complex administrative work, handle official public records, coordinate high-profile public meetings, and serve as a key point of contact for county departments, partner agencies, and the public.

EXECUTIVE AND MEETING SUPPORT

• Coordinates BOCC and other public meetings, including agendas, electronic packets, approvals, notices, presenter communications, room and virtual meeting setup, recordings, minutes, and related logistics.
• Routes documents for signature and recordation and maintains meeting materials, resolutions, ordinances, minutes, indexes, and Deputy Clerk files in accordance with records-retention requirements.

COUNTY BOARD OF EQUALIZATION

• Coordinates assessment appeals, hearings, arbitrations, taxpayer notifications, decision letters, and property-tax abatements with the Assessor’s Office, County Attorney’s Office, taxpayers, arbitrators, and state agencies.
• Supports the Executive Administrative Manager with legal preparation and related duties.

BOCC, COUNTY MANAGER’S OFFICE, AND ATTORNEY’S OFFICE DUTIES

• Provides administrative support to the County Manager, Deputy County Managers, County Attorneys, and Commissioners, including scheduling, meeting-room reservations, travel, projects, events, and daily troubleshooting.
• Delivers customer service to callers and visitors and processes contracts, invoices, purchasing-card receipts, data entry, approvals, and workflow routing in the ERP system.
• Oversees registration and travel arrangements for conferences and training.

GENERAL ADMINISTRATION

• Supports website updates, meeting-recording, video-streaming, accessibility, and other countywide technology initiatives.
• Maintains and updates procedures at the direction of the Executive Administrative Manager.
• Coordinates mail, water-augmentation procedures, required meetings and other administrative duties as assigned.

Knowledge of:

• Office Management procedures and systems including but not limited to: MS Office, Sharepoint, One Drive, Adobe, Trello, ICCES (Integrated Colorado Courts E-Filing System);
• Tyler Munis or other similar ERP programs; Enterprise Management Software, website CMS
• Record-keeping processes and accepted practices for document retention.

Ability to:

• Work as part of a team with shared priorities and tasks;
• Learn and apply Departmental policies and procedures;
• Problem solve with an analytical mind;
• Make appropriate decisions in a managerial setting;
• Maintain confidentiality;
• Demonstrate excellent organizational and multi-tasking abilities, with the capacity to adapt to change;
• Provide a high level of customer service;
• Exhibit patience and composure in difficult situations;
• Take initiative and follow-through on projects;
• Effectively utilize and learn new technology systems and programs as needed.

EDUCATION, EXPERIENCE, AND FORMAL TRAINING:

• Bachelor’s Degree in Business Administration, Executive Administration, or a related field; or 3+ years of office administration experience (an equivalent combination of education and government policy experience will be considered).

LICENSES OR CERTIFICATES:

• Obtain Colorado notary upon hire
• Maintain Colorado driver’s license throughout employment

Questions? Reach out to Katie Dwyer at [e-mail]