Remote Operations & Admin Coordinator — Flexible Hours

RecruitMyMom; United States; Remote; USD 28,000 - 47,000; Part time

Benefits offered by this job

Fully remote

Flexible hours

Opportunity for more hours

Job summary

RecruitMyMom is seeking a practical Operations & Admin Coordinator for a fully remote, part-time contracting role. You will handle routine admin, client onboarding, document formatting, and day-to-day financial admin with flexible hours around the founder's schedule.

Ideal candidates are comfortable with cloud tools, can follow processes independently, and can scale hours as new projects launch. This role offers remote work with a lightweight workload at first.

Qualifications

• Experience with invoicing, receipts, and basic bookkeeping admin.
• Excellent formatting and clear written communication.
• Comfort with cloud apps and rapid adoption of new tools.
• Reliable remote availability with steady weekly capacity.

Responsibilities

• Financial Administration: Create and send client invoices.
• Upload expenses and capture basic transactions into Zoho Books.
• Client Onboarding Support: generate contracts, email clients, and set up shared folders.
• Content Formatting & Email Scheduling: format and schedule content into Podia.
• Document Formatting & Admin Support: format client docs and templates.
• Pull action points from notes and update task lists.
• General Admin & Systems: keep project boards and folders organized (Notion/Google Workspace).

Skills

Tech-savvy

Self-motivated

Detail-oriented

Independent worker

Tools

Zoho Books

Notion

Indy

Podia

Job description

RecruitMyMom is seeking a practical Operations & Admin Coordinator for a fully remote, part-time contracting role. You will handle routine admin, client onboarding, document formatting, and day-to-day financial admin with flexible hours around the founder's schedule.

Ideal candidates are comfortable with cloud tools, can follow processes independently, and can scale hours as new projects launch. This role offers remote work with a lightweight workload at first.