Remote Operations & Accounting Specialist (Payroll & AR/AP)

Hyre; United States; Remote; USD 60,000 - 78,000; Full time

Benefits offered by this job

Independent contractor status

Paid time off (US holidays)

Hyre Academy learning modules

Scheduled rate increases

Job summary

Hyre is seeking a detail-oriented Operations and Accounting Coordinator to manage payroll, AR/AP, and job closing procedures for a growing moving and logistics business. This is a fully remote, email-focused role with no phone responsibilities, requiring strong written English and excellent organizational skills.

You will handle HR & payroll administration, vendor coordination, and customer communications with designers, ensure accurate records, and support onboarding/offboarding.

Qualifications

• Proven experience in back-office administration, accounting support, or financial operations.
• Hands-on experience using QuickBooks for both accounting and payroll processing.
• Practical experience managing Accounts Receivable (AR) and Accounts Payable (AP).
• Previous experience handling job closing procedures and financial reconciliation.
• Experience using SmartMoving.
• Proficiency in Google Workspace, particularly Google Drive and Google Sheets.
• Strong written communication skills with the ability to communicate professionally with customers and external stakeholders.
• Excellent written English communication skills.
• Professional and customer-focused email etiquette.
• Clear verbal communication skills for internal collaboration.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities independently in a remote environment.

Responsibilities

• Manage end-to-end payroll processing.
• Maintain financial records and accounting transactions.
• Manage AR, including invoicing, payment tracking, follow-ups, and reconciliation.
• Manage AP, including vendor invoices, payment scheduling, and expense tracking.
• Identify and resolve discrepancies in financial records and transactions.
• Coordinate HR tasks: onboarding and offboarding through HR system.
• Maintain employee records, letters, handbooks, and documentation.
• Coordinate background checks and employment eligibility requirements.
• Administer benefits enrollment and deductions.
• Track attendance, PTO, commissions, bonuses, reimbursements, payroll adjustments.
• Handle payroll corrections and inquiries.
• Prepare and maintain separation documentation.
• Oversee end-to-end job closing procedures and financial accuracy.
• Coordinate with internal teams to resolve billing discrepancies.

Skills

Back-office administration

Accounting support

Financial operations

Payroll processing

AR management

AP management

HR system onboarding/offboarding

Google Workspace

Clear written communication

Excellent written English

Email etiquette

Multi-tasking in remote environment

Time management

Tools

QuickBooks

SmartMoving

Google Drive

Google Sheets

Job description

Hyre is seeking a detail-oriented Operations and Accounting Coordinator to manage payroll, AR/AP, and job closing procedures for a growing moving and logistics business. This is a fully remote, email-focused role with no phone responsibilities, requiring strong written English and excellent organizational skills.

You will handle HR & payroll administration, vendor coordination, and customer communications with designers, ensure accurate records, and support onboarding/offboarding.