Remote Office Operations & Meeting Coordinator

Sales Match; Charleston (SC); Remoto; USD 39.000 - 58.000; Tempo pieno

Vantaggi offerti da questo lavoro

Fully remote

Onboarding & training

Regular team check-ins

Skills development opportunities

Health coverage

Paid leave

401(k)

Bonus opportunities

Stipends

Descrizione del lavoro

Sales Match is seeking an Office Support Specialist to handle email queues, meeting prep, and administrative tasks from a home-based role in South Carolina. You will organize requests, maintain progress updates, and support colleagues to keep daily business activities running smoothly.

The position requires about 1–2 years of related experience, excellent communication, and proficiency with digital task tracking and calendar tools. A 40-hour week is expected with flexible shifts.

Competenze

• High school diploma or equivalent is required.
• About 1–2 years of office support or administrative assistance experience, preferably remote coordination.
• Understanding of administrative request handling, meeting preparation, approval steps, and keeping task updates clear for colleagues across departments.
• Familiarity with digital task tracking and calendar tools (e.g., updating deadlines, invitations, participant lists, actions).
• Ability to prepare clear agendas and concise meeting minutes that distinguish discussion points from decisions and next steps.
• Clear written and verbal communication when confirming instructions, requesting missing details, and explaining changes.

Mansioni

• Review incoming emails and the shared task queue at the start of each shift, identifying deadlines, request owners, and missing instructions.
• Check each request for clear scope, required approvals, participant details, and timing before recording its status and next action.
• Organize assigned administrative tasks in a project management tool, keeping ownership, due dates, dependencies, and progress notes current.
• Coordinate meeting invitations through a scheduling/calendar tool, checking availability, resolving conflicts, and confirming attendance details.
• Prepare meeting agendas from approved discussion points, circulate background materials, and ensure participants receive correct meeting links.
• Take concise meeting minutes when assigned, confirm action owners with the organizer, and distribute reviewed notes to recipients.
• Research travel options for staff, compare itineraries against approved requirements, and coordinate reservations after manager approval.
• Follow up on incomplete requests and deadlines, requesting missing information and updating colleagues when priorities change.
• Escalate competing priorities, unclear approvals, or unresolved scheduling conflicts to the office administration lead with explanations.

Conoscenze

Administrative support

Remote coordination

Formazione

High School Diploma or equivalent

Descrizione del lavoro

Sales Match is seeking an Office Support Specialist to handle email queues, meeting prep, and administrative tasks from a home-based role in South Carolina. You will organize requests, maintain progress updates, and support colleagues to keep daily business activities running smoothly.

The position requires about 1–2 years of related experience, excellent communication, and proficiency with digital task tracking and calendar tools. A 40-hour week is expected with flexible shifts.