Office Support Specialist

Talentoma; Charleston (SC); Remote; USD 39.000 - 58.000; Vollzeit

Benefits dieser Stelle

Fully remote

Structured onboarding

Regular check-ins

Skill development

Health coverage

Paid leave

401(k) plan

Bonus opportunities

Stipends

Zusammenfassung

Talentoma is hiring an Office Support Specialist for a fully remote role within the United States. The position supports the office administration team, handling emails, meetings, and project tasks from home.

You will coordinate calendars, prepare agendas and minutes, and ensure timely completion of requests across departments. Ideal candidates have 1–2 years of relevant experience, strong written/verbal communication, and proficiency with Trello and Google Calendar.

Qualifikationen

• High school diploma or equivalent.
• 1–2 years of remote office support or admin coordination preferred.
• Clear written and verbal communication across departments.
• Familiarity with digital task tracking and calendar tools.
• Ability to prepare agendas and concise meeting minutes.
• Ability to coordinate travel arrangements when needed.
• Reliable home workspace with quiet environment.
• Authorized to work in the United States.

Aufgaben

• Review shift-start emails and tasks; identify deadlines and owners.
• Verify scope, approvals, participant details, and timing before updating status.
• Manage tasks in Trello; track due dates, dependencies, and notes.
• Send and manage meeting invites via Google Calendar; resolve conflicts.
• Create meeting agendas, circulate materials, and share links.
• Take concise minutes and assign action owners.
• Research staff travel options; coordinate reservations after approval.
• Follow up on incomplete requests and adjust priorities as needed.
• Escalate conflicts to the team lead with options.

Kenntnisse

Remote coordination

Clear communication

Agenda & minutes

Task tracking tools

Travel coordination

Organization

US work authorization

Ausbildung

High school diploma or equivalent

Tools

Trello

Google Calendar

Jobbeschreibung

Job Title: Office Support Specialist

Monthly Pay: $3,484 - $5,204 USD per month

Summary:

Each shift begins with the office support queue: emails, meeting requests, and administrative tasks waiting for review. You organize these requests, maintain clear progress updates, and help colleagues keep everyday business activities moving without missed details. Part of the administrative support team, this role works under an office administration team lead and collaborates with department coordinators, managers, and meeting participants. This fully remote position lets you work from home in South Carolina, United States, handling all responsibilities through digital systems. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming emails and the shared task queue at the start of each shift, identifying deadlines, request owners, and missing instructions.
• Check each request for clear scope, required approvals, participant details, and timing before recording its status and next action.
• Organize assigned administrative tasks in a project management such as Trello, keeping ownership, due dates, dependencies, and progress notes current.
• Coordinate meeting invitations through a scheduling and calendar such as Google Calendar, checking availability, resolving conflicts, and confirming attendance details.
• Prepare meeting agendas from approved discussion points, circulate background materials, and check that participants receive the correct meeting links.
• Take concise meeting minutes when assigned, confirm action owners with the meeting organizer, and distribute reviewed notes to the intended recipients.
• Research travel options for staff, compare itineraries against approved requirements, and coordinate reservations only after the designated manager approves the arrangements.
• Follow up on incomplete requests and approaching deadlines, asking requesters for missing information and updating colleagues when timing or priorities change.
• Escalate competing priorities, unclear approvals, or unresolved scheduling conflicts to the office administration team lead, explaining the issue and available options.
• Review completed work for accuracy, turnaround, complete notes, and follow-up before closing tasks and handing over any outstanding items with clear context.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of office support, administrative assistance, or related remote coordination experience preferred.
• Understanding of administrative request handling, meeting preparation, approval steps, and keeping task updates clear for colleagues across departments.
• Familiarity with digital task tracking and calendar tools, including updating deadlines, invitations, participant lists, and assigned actions.
• Ability to prepare clear agendas and concise meeting minutes that distinguish discussion points from decisions and next steps.
• Clear written and verbal communication when confirming instructions, requesting missing details, and explaining changes to colleagues or managers.
• Ability to compare travel arrangements, identify scheduling conflicts, and raise questions before making approved reservations or changing commitments.
• A reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home, with desk-based responsibilities completed through shared digital systems and established team processes.
• Structured onboarding and training on the named scheduling and project systems, administrative workflows, meeting coordination, and task handoffs.
• Regular check-ins with the team lead to review priorities, discuss questions, and receive feedback on completed work.
• Opportunities to build office administration, meeting planning, minute taking, and travel coordination skills through everyday assignments.
• Health coverage, paid leave, a 401(k), bonus opportunities, and stipends.