Remote Medical Records Specialist - HIPAA & Data Access

Virginia Women’s Center, Inc.; Richmond (VA); Hybrid; USD 23,000 - 30,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401k plan with employer contributions

Paid time off and holidays

Life insurance

Disability benefits

Job summary

Virginia Women’s Center, Inc. is seeking a Medical Records Specialist to file, locate, log, retrieve, and deliver medical records in a fast-paced environment.

You will process release requests, respond to patient and provider inquiries, and ensure HIPAA compliance across all records operations. The role requires attention to detail, strong data entry skills, and the ability to handle confidential information while coordinating with multiple departments.

Qualifications

• High school diploma or GED required.
• One year of related experience or training preferred.
• Knowledge of English grammar and spelling.
• Knowledge of organizational policies and procedures.
• Knowledge of electronic medical record systems.
• Proficient with computers and data entry in Windows-based programs.
• Ability to sort and file materials alphabetically or numerically.
• Ability to read, understand, and follow instructions.
• Ability to maintain patient confidentiality.
• Excellent communication with patients to ascertain information.

Responsibilities

• Files, locates, logs, retrieves, and delivers medical records.
• Makes and receives calls to/from patients, insurance companies, or other outside sources.
• Processes Medical Records Release requests and related documentation.
• Handles subpoenas and legal requests per Virginia law and HIPAA guidelines.
• Monitors Keona application and responds to assigned encounters.
• Requests charts from storage and manages their return.

Skills

Data entry

Accuracy

Confidentiality

Patient communication

Attention to detail

Communication

Time management

Education

High school diploma or GED

One-year related experience

Tools

Electronic Medical Record

Windows-based programs

Job description

Virginia Women’s Center, Inc. is seeking a Medical Records Specialist to file, locate, log, retrieve, and deliver medical records in a fast-paced environment.

You will process release requests, respond to patient and provider inquiries, and ensure HIPAA compliance across all records operations. The role requires attention to detail, strong data entry skills, and the ability to handle confidential information while coordinating with multiple departments.