Remote Litigation Docketing Specialist

Weintraub Tobin; California; Remote; USD 80,000 - 95,000; Full time

Job summary

Weintraub Tobin seeks a detail-oriented Docketing Specialist for a full-time remote role serving clients in the Sacramento area. You will enter, monitor, and maintain calendar events in the firm’s docketing software, ensuring compliance with court deadlines and rules.

The position supports attorneys and staff across practice groups, with occasional in-person meetings at the Sacramento office. The ideal candidate has 5+ years in docketing, strong litigation knowledge, and proficiency with

Qualifications

• 5+ years in a litigation docketing role or related experience as a litigation secretary/paralegal.
• Strong understanding of the litigation process.
• Familiarity with CourtAlert docket software; experience with other rules-based calendaring systems is a plus.
• Familiarity with court websites, PACER, CM/ECF, and California state court e-filing systems.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Willingness to learn firm-approved AI tools and their responsible use.
• Paralegal certification and bachelor’s degree are preferred.
• Excellent verbal and written communication skills.
• Ability to work independently in a remote environment and manage time effectively.

Responsibilities

• Review incoming court filings, orders, notices, ECF filings and docketing requests from case teams to determine docketing necessity.
• Calculate and docket all court appearances, documents, and statutes of limitations according to local, state, federal, appellate, and administrative rules.
• Identify state, federal, and administrative documents and apply the correct jurisdiction for calculations.
• Analyze scheduling orders and assess their effect on related deadlines.
• Research codes, authority, local court rules, and judges’ rules in response to inquiries.
• Generate clear docket reports and perform quality control checks on all entries.
• Perform legal research to ensure proper jurisdiction and calculation of deadlines and events.
• Prioritize and identify rush assignments and docket them accordingly.
• Identify and revise deadlines and events in the docket database when updated or concluded.
• Audit and proofread docket entries, and help review the master calendar for accuracy and integrity.
• Serve as a resource on local, county, state, and federal rules and policy changes.
• Take on additional responsibilities as assigned.

Skills

5+ years experience

Litigation docketing

Attention to detail

Microsoft Office

Legal research

Remote work

Education

Paralegal certification

Bachelor’s degree

Tools

CourtAlert

CompuLaw

Aderant Milana

ProLaw

eDockets

Job description

Weintraub Tobin seeks a detail-oriented Docketing Specialist for a full-time remote role serving clients in the Sacramento area. You will enter, monitor, and maintain calendar events in the firm’s docketing software, ensuring compliance with court deadlines and rules.

The position supports attorneys and staff across practice groups, with occasional in-person meetings at the Sacramento office. The ideal candidate has 5+ years in docketing, strong litigation knowledge, and proficiency with