Docketing Specialist (Remote)

Weintraub Tobin; California; Remote; USD 80,000 - 95,000; Full time

Job summary

Weintraub Tobin seeks a detail-oriented Docketing Specialist for a full-time remote role serving clients in the Sacramento area. You will enter, monitor, and maintain calendar events in the firm’s docketing software, ensuring compliance with court deadlines and rules.

The position supports attorneys and staff across practice groups, with occasional in-person meetings at the Sacramento office. The ideal candidate has 5+ years in docketing, strong litigation knowledge, and proficiency with

Qualifications

• 5+ years in a litigation docketing role or related experience as a litigation secretary/paralegal.
• Strong understanding of the litigation process.
• Familiarity with CourtAlert docket software; experience with other rules-based calendaring systems is a plus.
• Familiarity with court websites, PACER, CM/ECF, and California state court e-filing systems.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Willingness to learn firm-approved AI tools and their responsible use.
• Paralegal certification and bachelor’s degree are preferred.
• Excellent verbal and written communication skills.
• Ability to work independently in a remote environment and manage time effectively.

Responsibilities

• Review incoming court filings, orders, notices, ECF filings and docketing requests from case teams to determine docketing necessity.
• Calculate and docket all court appearances, documents, and statutes of limitations according to local, state, federal, appellate, and administrative rules.
• Identify state, federal, and administrative documents and apply the correct jurisdiction for calculations.
• Analyze scheduling orders and assess their effect on related deadlines.
• Research codes, authority, local court rules, and judges’ rules in response to inquiries.
• Generate clear docket reports and perform quality control checks on all entries.
• Perform legal research to ensure proper jurisdiction and calculation of deadlines and events.
• Prioritize and identify rush assignments and docket them accordingly.
• Identify and revise deadlines and events in the docket database when updated or concluded.
• Audit and proofread docket entries, and help review the master calendar for accuracy and integrity.
• Serve as a resource on local, county, state, and federal rules and policy changes.
• Take on additional responsibilities as assigned.

Skills

5+ years experience

Litigation docketing

Attention to detail

Microsoft Office

Legal research

Remote work

Education

Paralegal certification

Bachelor’s degree

Tools

CourtAlert

CompuLaw

Aderant Milana

ProLaw

eDockets

Job description

DOCKETING SPECIALIST – REMOTE, SACRAMENTO AREA

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities.

THE OPPORTUNITY

Weintraub Tobin is seeking a detail-oriented and experienced, Litigation Docketing Specialist. This is a full-time, remote position for candidates in proximity to the Sacramento area. You get the flexibility of working from home and still stay connected to a close-knit team and our Sacramento office. We support our attorneys, paralegals, and legal administrative assistants by providing centralized docketing services across all practice groups. Our attorneys rely on the Docketing team’s accuracy and judgment, and they see the team as trusted partners in serving our clients. This role is responsible for entering, maintaining, and monitoring calendar events within the Firm’s docketing software and ensuring compliance with court rules and deadlines. The Litigation Docketing Specialist will be an experienced legal professional who has chosen to channel their strong litigation skills into the focus area of calendaring management.

RESPONSIBILITIES

• Review incoming court filings, orders, notices, ECF filings and service, and docketing requests from case teams to determine docketing necessity
• Calculate and docket all court appearances, documents, and statutes of limitations in accordance with local, state, federal, appellate, and administrative rules
• Identify state, federal, and administrative documents and apply the correct jurisdiction for calculations
• Analyze complex scheduling orders, case management orders and assess their effect on related case deadlines
• Research codes, authority, local court rules, and judges’ rules in response to attorney and staff inquiries
• Generate clear, accurate docket reports and perform quality control checks on all entries
• Perform legal research to ensure proper jurisdiction and calculation of deadlines and events
• Prioritize and identify rush assignments and docket them accordingly
• Identify and revise deadlines and events in the firm’s docket database when they are updated or concluded
• Audit and proofread docket entries, and help review the master calendar for accuracy and integrity
• Serve as a firm resource on local, county, state, and federal rules and policy changes
• Take on additional responsibilities as assigned

EDUCATION AND EXPERIENCE

• 5+ years in a litigation docketing role. We may also consider some docketing experience combined with prior experience as a litigation secretary or litigation paralegal
• Strong understanding of the litigation process
• Experience with CourtAlert docket software preferred; experience with other rules-based calendaring systems (e.g., CompuLaw, Aderant Milana, ProLaw, eDockets) will be considered
• Familiarity with court websites, PACER, CM/ECF, and California state court e-filing systems
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Familiarity with, or willingness to learn, firm-approved AI tools and their responsible use
• Paralegal certification and bachelor’s degree are preferred.
• Excellent verbal and written communication skills
• Comfortable presenting to groups of attorneys in the absence of the docketing supervisor
• Ability to work independently in a remote environment and manage time effectively
• A team player who works effectively and respectfully with all levels of staff
• Strong organizational and time management skills
• A professional, positive attitude and a commitment to exceptional service
• A reliable, secure home workspace with high-speed internet
• Willingness and ability to come to the Sacramento office as needed for occasional training or meetings

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Salary range: $80,000 - $95,000 (based upon years of experience)