Legal Records Specialist

Innovative Development, LLC; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

PTO

Medical, Dental, and Vision

Health Savings Account

Teledoc

EAP

401(k) match

Leadership development

Volunteer opportunities

Job summary

Innovative Development, LLC seeks a Legal Records Specialist to manage paper and electronic records, support information mobility, and enforce proper retention in line with Firm policies. The role reports to the Regional Manager, Records and requires meticulous attention to detail and collaboration across teams.

The incumbent will use the Records Management System (RMS) to enter, index and update content, run reports, and ensure compliance.

Qualifications

• 1–2 years records or information management experience preferred.
• Bachelor's degree or related coursework preferred but not required.
• Experience with records management software such as iManage, FileTrail or LegalKEY preferred.
• Knowledge of document management systems and standard software solutions for information storage.
• Substantial familiarity with Microsoft Office; general IT knowledge a plus.

Responsibilities

• Perform records operations and assist with administration of electronic and paper records.
• Report to Regional Manager, Records; manage RMS to enter, index and update content.
• Handle information mobility (file transfers), information barriers and legal holds.
• Ensure retention of client records per Firm policies and procedures; uphold quality and teamwork.

Skills

Records management

Microsoft Office

IT knowledge

Education

Bachelor's degree or coursework in Business Management / Information Science

Tools

iManage Records Manager (IRM)

FileTrail

LegalKEY

Job description

Legal Records Specialist Position

Summary Of Essential Duties And Responsibilities

The Records Specialist is responsible for performing records operations and assisting with the administration of electronic and paper records. The Specialist will report to the Regional Manager, Records. Duties include, but are not limited to paper and electronic records management, information mobility (file transfers), information barriers, legal holds, and retention of client records in compliance with Firm policies and standard procedures. Utilize Records Management System (RMS) to enter, index and update folder, subfolder and box content including running client, matter, lawyer and other defined reports and forms. The Specialist is expected to perform all duties with a commitment to superior service, quality work product and an atmosphere of teamwork and continuous improvement. The Specialist must fulfill the needs of the Office in a manner which is consistent with the Firm's visions and values.

The hours for this position are: 8:30 AM - 5:00 PM, Monday-Friday.

Required Qualifications

Minimum of 1-2 years records or information management experience preferred (physical and electronic records management is required).

Bachelor's degree or completed coursework or studies in Business Management, Information Science or related field is preferred but not required.

Experience with records management software, such as iManage Records Manager (IRM), FileTrail, LegalKEY or other records management system is preferred.

Knowledge of document management systems, common repositories for electronically stored information (Client) and standard software solutions for the storage of information.

Substantial familiarity with Microsoft Office products is a plus. General IT knowledge preferred.

Our Commitment To You

At Innovative Development, LLC we value our employees and invest in their personal and professional growth. We offer comprehensive Medical, Dental and Vision options along with fully paid Life, Disability and Accident insurance. Our Employer matched 401(k) enables us to invest in your financial future, while our personalized Leadership Development program helps you thrive in your professional environment. In this fast-changing world, we prioritize mental health through our Employee Assistance Programs. We also encourage work/life balance by offering a variety of working arrangements, including remote, in-person, and hybrid. Join Innovative Development, LLC and develop your potential!

Legal Records Specialist Position

Summary Of Essential Duties And Responsibilities

The Records Specialist is responsible for performing records operations and assisting with the administration of electronic and paper records. The Specialist will report to the Regional Manager, Records. Duties include, but are not limited to paper and electronic records management, information mobility (file transfers), information barriers, legal holds, and retention of client records in compliance with Firm policies and standard procedures. Utilize Records Management System (RMS) to enter, index and update folder, subfolder and box content including running client, matter, lawyer and other defined reports and forms. The Specialist is expected to perform all duties with a commitment to superior service, quality work product and an atmosphere of teamwork and continuous improvement. The Specialist must fulfill the needs of the Office in a manner which is consistent with the Firm's visions and values.

The hours for this position are: 8:30 AM - 5:00 PM, Monday-Friday.

Required Qualifications

Minimum of 1-2 years records or information management experience preferred (physical and electronic records management is required).

Bachelor's degree or completed coursework or studies in Business Management, Information Science or related field is preferred but not required.

Experience with records management software, such as iManage Records Manager (IRM), FileTrail, LegalKEY or other records management system is preferred.

Knowledge of document management systems, common repositories for electronically stored information (Client) and standard software solutions for the storage of information.

Substantial familiarity with Microsoft Office products is a plus. General IT knowledge preferred.

Our Commitment To You

At Innovative Development, LLC we value our employees and invest in their personal and professional growth. We offer comprehensive Medical, Dental and Vision options along with fully paid Life, Disability and Accident insurance. Our Employer matched 401(k) enables us to invest in your financial future, while our personalized Leadership Development program helps you thrive in your professional environment. In this fast-changing world, we prioritize mental health through our Employee Assistance Programs. We also encourage work/life balance by offering a variety of working arrangements, including remote, in-person, and hybrid. Join Innovative Development, LLC and develop your potential!

Benefits Highlights

• PTO
• Medical, Dental, and Vision. Health Savings accounts for qualified expenses under HSA plans
• Teledoc, Weight Loss and Wellness Plans included with Health Plans
• Employee Assistance Programs including Mental Health
• Employer paid life insurance.
• Employer paid Long and Short Term Disability Coverage
• 401(k)/Roth IRA with Employer Matching
• Personalized Leadership Development Program
• Volunteer and Community Events
• Opportunity for growth

Actual compensation will depend on a variety of factors, including geographic location, on-site requirements, qualifications, and experience.

Innovative Development, LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.