Remote Legal Ops Lead - MedTech Contracts

T45 Labs; United States; Remote; USD 90,000 - 110,000; Full time

Job summary

VahatiCor is seeking a Legal Operations Manager to own contract lifecycle management and day-to-day legal operations. This remote role will coordinate with outside counsel, support corporate governance, and build scalable processes for a growing medtech company.

The successful candidate will bring 5–8 years of contracts/operations experience, strong negotiation skills, and a track record of implementing efficient contract systems. Competitive pay, benefits, and equity opportunities offered.

Qualifications

• Bachelor’s degree.
• 5–8 years of experience in contracts, legal operations, or corporate paralegal work.
• Demonstrated experience negotiating commercial agreements and exercising independent judgment within defined guidelines.
• Working knowledge of corporate governance, equity administration, and financing processes.
• Strong organization, discretion with confidential information, and clear written communication.

Responsibilities

• Manage the contract lifecycle, including intake, drafting from approved templates, redlining, negotiation within approved guidelines, approval routing, execution, and renewal tracking.
• Negotiate and manage vendor, consulting, nondisclosure, software, supply, and services agreements within established authority.
• Coordinate clinical trial agreements, site budgets, and CRO contracts with Clinical Affairs and outside counsel.
• Build and maintain contract templates, playbooks, approval workflows, and a signature authority matrix.
• Escalate non-standard terms and material risk issues to outside counsel with clear summaries and proposed next steps.
• Maintain corporate records, including board and committee minutes, consents, bylaws, and entity records.
• Prepare board meeting materials and coordinate the quarterly board meeting cycle.
• Administer equity documentation in Carta, including option grant approvals, board consents, and 409A records, in partnership with Finance and HR.
• Coordinate data rooms, diligence requests, and closing checklists for financing transactions.
• Manage outside counsel engagements, legal spend, and budget-to-actual reporting.
• Implement and administer a scalable contract management system.
• Track intellectual property matters with patent counsel, including filings, deadlines, and invention disclosures.
• Coordinate policy records, employment agreements and state addenda, and regulatory documentation with the appropriate internal teams and counsel.
• Report on contract volume, cycle times, and legal spend.

Skills

Contract management

Legal operations

Negotiation

Governance

Equity administration

Budgeting

Communication

Discretion with confidential info

Education

Bachelor's degree

Tools

Carta

Electronic signatures

Contract lifecycle management platform

Job description

VahatiCor is seeking a Legal Operations Manager to own contract lifecycle management and day-to-day legal operations. This remote role will coordinate with outside counsel, support corporate governance, and build scalable processes for a growing medtech company.

The successful candidate will bring 5–8 years of contracts/operations experience, strong negotiation skills, and a track record of implementing efficient contract systems. Competitive pay, benefits, and equity opportunities offered.