Legal Operations Manager

T45 Labs; United States; Remote; USD 90,000 - 110,000; Full time

Job summary

VahatiCor is seeking a Legal Operations Manager to own contract lifecycle management and day-to-day legal operations. This remote role will coordinate with outside counsel, support corporate governance, and build scalable processes for a growing medtech company.

The successful candidate will bring 5–8 years of contracts/operations experience, strong negotiation skills, and a track record of implementing efficient contract systems. Competitive pay, benefits, and equity opportunities offered.

Qualifications

• Bachelor’s degree.
• 5–8 years of experience in contracts, legal operations, or corporate paralegal work.
• Demonstrated experience negotiating commercial agreements and exercising independent judgment within defined guidelines.
• Working knowledge of corporate governance, equity administration, and financing processes.
• Strong organization, discretion with confidential information, and clear written communication.

Responsibilities

• Manage the contract lifecycle, including intake, drafting from approved templates, redlining, negotiation within approved guidelines, approval routing, execution, and renewal tracking.
• Negotiate and manage vendor, consulting, nondisclosure, software, supply, and services agreements within established authority.
• Coordinate clinical trial agreements, site budgets, and CRO contracts with Clinical Affairs and outside counsel.
• Build and maintain contract templates, playbooks, approval workflows, and a signature authority matrix.
• Escalate non-standard terms and material risk issues to outside counsel with clear summaries and proposed next steps.
• Maintain corporate records, including board and committee minutes, consents, bylaws, and entity records.
• Prepare board meeting materials and coordinate the quarterly board meeting cycle.
• Administer equity documentation in Carta, including option grant approvals, board consents, and 409A records, in partnership with Finance and HR.
• Coordinate data rooms, diligence requests, and closing checklists for financing transactions.
• Manage outside counsel engagements, legal spend, and budget-to-actual reporting.
• Implement and administer a scalable contract management system.
• Track intellectual property matters with patent counsel, including filings, deadlines, and invention disclosures.
• Coordinate policy records, employment agreements and state addenda, and regulatory documentation with the appropriate internal teams and counsel.
• Report on contract volume, cycle times, and legal spend.

Skills

Contract management

Legal operations

Negotiation

Governance

Equity administration

Budgeting

Communication

Discretion with confidential info

Education

Bachelor's degree

Tools

Carta

Electronic signatures

Contract lifecycle management platform

Job description

LEGAL OPERATIONS MANAGER
Company: VahatiCorStatus: Full-time, ExemptLocation: RemoteReports to: Chief Human Resources Officer

OVERVIEW

VahatiCor is a venture-backed medical technology company developing a new cardiovascular therapy. As the company grows beyond its startup incubator, it is building the legal and contracts infrastructure needed to support its next stage.

The Legal Operations Manager will be VahatiCor’s first dedicated legal operations hire. This person will manage the contract lifecycle and day-to-day legal operations, serve as the primary point of coordination with outside counsel, and build practical systems and records for a growing medtech company.

KEY RESPONSIBILITIESContracts (approximately 50%)

• Manage the contract lifecycle, including intake, drafting from approved templates, redlining, negotiation within approved guidelines, approval routing, execution, and renewal tracking.
• Negotiate and manage vendor, consulting, nondisclosure, software, supply, and services agreements within established authority.
• Coordinate clinical trial agreements, site budgets, and CRO contracts with Clinical Affairs and outside counsel.
• Build and maintain contract templates, playbooks, approval workflows, and a signature authority matrix.
• Escalate non-standard terms and material risk issues to outside counsel with clear summaries and proposed next steps.

Corporate and Governance (approximately 25%)

• Maintain corporate records, including board and committee minutes, consents, bylaws, and entity records.
• Prepare board meeting materials and coordinate the quarterly board meeting cycle.
• Administer equity documentation in Carta, including option grant approvals, board consents, and 409A records, in partnership with Finance and HR.
• Coordinate data rooms, diligence requests, and closing checklists for financing transactions.

Legal Operations and Compliance (approximately 25%)

• Manage outside counsel engagements, legal spend, and budget-to-actual reporting.
• Implement and administer a scalable contract management system.
• Track intellectual property matters with patent counsel, including filings, deadlines, and invention disclosures.
• Coordinate policy records, employment agreements and state addenda, and regulatory documentation with the appropriate internal teams and counsel.
• Report on contract volume, cycle times, and legal spend.

REQUIRED QUALIFICATIONS

• Bachelor’s degree.
• 5–8 years of experience in contracts, legal operations, or corporate paralegal work.
• Demonstrated experience negotiating commercial agreements and exercising independent judgment within defined guidelines.
• Working knowledge of corporate governance, equity administration, and financing processes.
• Strong organization, discretion with confidential information, and clear written communication.

PREFERRED QUALIFICATIONS

• In-house experience in life sciences, medtech, or a venture-backed company.
• Paralegal certificate or contract management credential, such as NCMA CCCM or WorldCC certification.
• Experience with clinical trial agreements, FDA-regulated environments, or IP and patent support.
• Hands‑on experience with Carta, a contract lifecycle management platform, and electronic signature tools.
• Experience building legal processes at an early‑stage company.

ELIGIBILITY

Candidates must be permanently authorized to work in the United States without the need for current or future visa sponsorship. We are currently unable to sponsor employment visas or permanent residency applications.

LOCATION AND COMPENSATION

This is a remote position. Employees who live within reasonable commuting distance of VahatiCor’s Santa Clara headquarters may be asked to attend occasional in-person meetings or activities at the office.

The anticipated hiring range for this position is $90,000–$110,000. Actual compensation will be determined based on experience, qualifications, geographic location, and other job‑related factors. VahatiCor is committed to fair and equitable pay practices. In addition to base salary, the total compensation package may include bonus opportunities, equity, and company-sponsored benefits.

EQUAL OPPORTUNITY

VahatiCor is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

THIRD-PARTY RECRUITER NOTICE

We do not accept unsolicited resumes from staffing agencies or recruiters without a signed agreement in place. Any resumes submitted without such an agreement will be considered the property of VahatiCor, and no fees will be paid if the candidate is hired. Agencies interested in submitting candidates may email [e-mail].