Remote Legal Executive Assistant (Part-Time)

VaVa Virtual Assistants; United States; Remote; USD 34,000 - 69,000; Part time

Job summary

VaVa Virtual Assistants is seeking a Virtual Legal Executive Assistant for an independent contractor role. The position is remote and requires a minimum of 20 hours per week, with the contractor managing taxes and expenses.

The role focuses on back-office support for attorneys and law firms, calendar and case file management, and strict confidentiality. Ideal candidates will have direct legal experience, strong organizational skills, and proficiency with Google Workspace, MS Office, and case

Qualifications

• Must reside and be authorized to work in the United States.
• Minimum 3 years in executive/administrative support, with direct executive backing.
• At least 1 year supporting a practicing attorney or legal team.
• At least 1 year in a virtual/remote capacity.
• Solid understanding of legal terminology and processes.

Responsibilities

• Manage attorney inboxes, prioritize messages, draft responses, and prevent missed items.
• Coordinate calendars across time zones for meetings, court appearances, and depositions; adjust for travel.
• Track court deadlines and filings in calendar/case management systems with reminders.
• Provide mobile remote support with briefings, shared calendars, and secure access to files.
• Open and maintain matters in CMS/CRM; handle intake, conflict checks, and e-sign tracking.
• Draft and format legal correspondence and filings; submit through e-filing portals.
• Organize case files with naming, versioning, and retention in DMS.
• Conduct legal research using Westlaw/LexisNexis; summarize findings for attorneys.
• Support litigation prep, discovery tracking, and exhibit organization.
• Coordinate with court reporters, process servers, interpreters, and witnesses.
• Build spreadsheets for case and expense tracking; provide basic analysis.
• Provide light billing support (time entry, expense coding) under attorney review.
• Use AI tools to summarize docs and draft first-pass content with attorney oversight.
• Protect privileged/client data and avoid unapproved AI tools; defer legal judgments to attorneys.

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Clio

MyCase

Salesforce

HubSpot

Job description

VaVa Virtual Assistants is seeking a Virtual Legal Executive Assistant for an independent contractor role. The position is remote and requires a minimum of 20 hours per week, with the contractor managing taxes and expenses.

The role focuses on back-office support for attorneys and law firms, calendar and case file management, and strict confidentiality. Ideal candidates will have direct legal experience, strong organizational skills, and proficiency with Google Workspace, MS Office, and case