Remote Legal Assistant — Exec Support, 100% Work‑From‑Home

Wing Assistant; États-Unis; À distance; USD 9 500 - 14 000; Temps partiel

Avantages offerts par ce poste

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Supportive Team

Career Growth

Fun Work Environment

Holiday & Overtime Pay

Résumé du poste

Wing Assistant is seeking a remote Legal Assistant to support executives with legal and administrative tasks across time zones. Responsibilities include drafting documents, client communication, invoicing, payroll support, and data management in CRMs and workflow tools.

Qualifications include 3+ years as an Executive Assistant, law-firm or paralegal experience, a relevant degree, and strong English skills (B2+). This role requires a graveyard shift aligned with U.S.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Background or experience working in a law firm or handling paralegal duties is highly preferred
• Bachelor’s degree or certificate in paralegal studies, business admin, or any related course (required)
• Excellent English communication skills, both written and verbal (at least B2 level)
• Strong phone, email, and instant messaging communication skills
• Outstanding organizational and time management skills
• Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems
• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)
• Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus
• Proactive, detail-oriented, and comfortable working independently
• Willing to work on a graveyard shift aligned with U.S. business hours

Responsabilités

• Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.
• Store, manage, and maintain legal files and confidential case documents.
• Coordinate with legal counsel or firm staff on case progress and requirements.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Monitor internal projects, conduct team communications, and organize company or case data.
• Handle sensitive and confidential information with discretion.
• Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.
• Conduct client communication via phone and email for scheduling, updates, and general inquiries.
• Assist in tracking case deadlines, hearing schedules, and deliverables.
• Create and send client invoices, track payments, and record expenses.
• Assist in preparing payroll and tracking billable hours.
• Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.
• Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
• Ensure all bookings align with client preferences and schedules.
• Update and maintain data in CRMs and case or project management platforms.
• Support marketing and business development campaigns by organizing and inputting lead/client data.
• Upload documents or media to online platforms, maintain profiles, and manage online reputation.
• Create presentations and summarize documents for executive briefings.
• Handle a variety of admin, operational, or legal-related support tasks as needed.

Connaissances

Executive Assistant experience

Paralegal experience

Bachelor's degree

English communication

Organizational skills

Tech-savvy

MS Office

Google Workspace

CRM tools (Clio/MyCase)

Project tools (Trello/Asana)

Formation

Bachelor’s degree or paralegal cert

Outils

Clio

MyCase

Trello

Asana

Description du poste

Wing Assistant is seeking a remote Legal Assistant to support executives with legal and administrative tasks across time zones. Responsibilities include drafting documents, client communication, invoicing, payroll support, and data management in CRMs and workflow tools.

Qualifications include 3+ years as an Executive Assistant, law-firm or paralegal experience, a relevant degree, and strong English skills (B2+). This role requires a graveyard shift aligned with U.S.