Remote Interview Materials Coordinator

HRS Talent Solutions; Houston (TX); Remote; USD 53,000 - 56,000; Full time

Job summary

HRS Talent Solutions is seeking an Interview Documentation Assistant to support remote, full-time recruitment logistics. The role focuses on preparing and distributing interview packets, maintaining version control, and ensuring timely delivery of materials for each candidate and interviewer.

Responsibilities include validating schedules, time zones, and links; recording delivery statuses; and routing questions to recruiters.

Qualifications

• Recruiting experience is helpful but unnecessary.
• Customer service and office administration experience are relevant, and the employer will train novices on its applicant system.

Responsibilities

• Review the confirmed interview and associated online applicant record.
• Choose the current approved materials for the correct role and stage.
• Check dates, time zones, names, and meeting links.
• Send candidate-facing and internal materials to their permitted recipients.
• Record delivery status and flag undelivered messages.
• Refer content questions and accommodation requests appropriately.
• Remove or replace a superseded item under the recruiter’s instruction.

Skills

Customer service

Office administration

Applicant system

Tools

Applicant system

Job description

HRS Talent Solutions is seeking an Interview Documentation Assistant to support remote, full-time recruitment logistics. The role focuses on preparing and distributing interview packets, maintaining version control, and ensuring timely delivery of materials for each candidate and interviewer.

Responsibilities include validating schedules, time zones, and links; recording delivery statuses; and routing questions to recruiters.