Remote-Hybrid Event Marketing Coordinator

careersus-teleperformance; United States; Hybrid; USD 45,000 - 75,000; Full time

Job summary

Teleperformance North America is seeking an Event Marketing Coordinator to support a busy program of trade shows, conferences, and hosted events.

You will own logistics, calendars, budgets, swag, and vendor contracts, coordinating with Event Managers and external partners. This hybrid role requires sharp organization, travel flexibility, and the ability to work remotely with occasional onsite at Santa Clara.

Qualifications

• 1 to 3 years of experience in event coordination, marketing coordination, or a comparable operations role.
• Demonstrated ownership of the logistics for at least one event from planning through delivery.
• Bachelor's degree in marketing, communications, business, or a related field preferred.
• Strong organizational skills and follow‑through; able to manage multiple active projects.
• High proficiency with Google Suite and working knowledge of events systems (Salesforce, Cvent) and Asana.
• Clear written and verbal communication with vendors, internal partners, and senior stakeholders.
• Willingness to travel to event locations, including occasional evenings and weekends around event dates.

Responsibilities

• Coordinate logistics across trade shows, conferences, roundtables, and hosted events.
• Track deadlines, registrations, speaker submissions, and internal handoffs against timelines.
• Prepare and submit event materials to vendors and organizers, including logos, boilerplate, speaker bios, booth graphics, and lead retrieval orders.
• Maintain the master event calendar as the single source of truth for dates, owner, line of business, status, and key milestones.
• Open purchase orders, process invoices, and move vendor paperwork through procurement and legal on a timeline that does not put an event at risk.
• Keep the budget tracker current for every event, reconcile actuals against plan, and surface variances before they become surprises.
• Maintain vendor records, contracts, certificates of insurance, and shared event files in a structure where the current version is easy to find and gaps are visible.
• Support the intake process for new event requests, capturing the detail the team needs to evaluate and prioritize.
• Manage promotional inventory end to end, including stock levels, reorder points, storage, kitting, and shipping to and from event sites.
• Run intake for internal swag requests and coordinate ordering, holding the line on quantity, timing, and approved spend.
• Apply brand standards to booth graphics, collateral, and giveaways so every event looks like the same company showed up.
• Support vendor sourcing and comparison for swag and collateral, and track what performs and what does not.

Skills

Process Excellence

Collaboration

Communication

Emotional Intelligence

Open‑Mindedness

Critical Thinking

Solution Orientation

Entrepreneurship

AI Proficiency

Data Literacy

Education

Bachelor's degree in marketing, communications, business, or related field

Tools

Google Suite

Salesforce

Cvent

Asana

Job description

Teleperformance North America is seeking an Event Marketing Coordinator to support a busy program of trade shows, conferences, and hosted events.

You will own logistics, calendars, budgets, swag, and vendor contracts, coordinating with Event Managers and external partners. This hybrid role requires sharp organization, travel flexibility, and the ability to work remotely with occasional onsite at Santa Clara.