Remote HV Projects Admin and Documentation Lead

SOLV Energy, Inc.; Utah; Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) plan

Vacation, Sick and Holiday Pay

Job summary

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to support the HV department across project teams nationwide. The role emphasizes organized file management, documentation control, reporting, scheduling, and cross-functional coordination in a fast-paced construction environment.

Remote position with discussions during the interview. The ideal candidate will manage multiple priorities, support procurement, invoicing, and data management while maintaining clear communication

Qualifications

• Administrative support to HV department leadership and project teams.
• ],
• job_responsibilities_description Jan

Responsibilities

• This role provides administrative support to the High Voltage department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with startup, closeout, and general administration.
• Track milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support document distribution and control processes.
• Assist with handoffs between business development, preconstruction, and operations.
• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and teams.
• Maintain vendor records and procurement documentation.
• Track lead times and material status updates.
• Assist with invoice processing and cost reporting.
• Compile project data for management reporting.
• Maintain records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Prepare customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with accuracy.

Skills

Administrative support

Project coordination

Vendor coordination

Data entry

Communication

Tools

ERP systems

CRM systems

Document management systems

Job description

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to support the HV department across project teams nationwide. The role emphasizes organized file management, documentation control, reporting, scheduling, and cross-functional coordination in a fast-paced construction environment.

Remote position with discussions during the interview. The ideal candidate will manage multiple priorities, support procurement, invoicing, and data management while maintaining clear communication