Remote HV Administrative Assistant — Project Docs & Coordination

SOLV Energy, Inc.; Ohio; Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan with company match

Paid vacation, sick and holiday time

Job summary

SOLV Energy, Inc. is a leading provider of infrastructure services to the power industry, offering remote support for the High Voltage department.

The High Voltage Administrative Assistant will assist project managers, estimators, field operations, and leadership by coordinating project documentation, maintaining records, and supporting procurement, scheduling, and communication across internal teams, clients, vendors, and field personnel.

Qualifications

• Strong organizational skills and attention to detail.
• Experience supporting HV/technical project teams.
• Ability to manage documentation, reports, and calendars.

Responsibilities

• Provide administrative support to the High Voltage department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and meeting minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with project startup, closeout, and general project administration.
• Track project milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support project teams with document distribution and document control processes.
• Assist with project handoffs between business development, preconstruction, and operations.
• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and support procurement documentation.
• Track lead times and assist with material status updates.
• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting activities.
• Compile project data for management reporting.
• Maintain accurate records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Assist in preparing customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Skills

Administrative support

Project coordination

Data management

Communication

Tools

ERP systems

CRM software

Document management systems

Job description

SOLV Energy, Inc. is a leading provider of infrastructure services to the power industry, offering remote support for the High Voltage department.

The High Voltage Administrative Assistant will assist project managers, estimators, field operations, and leadership by coordinating project documentation, maintaining records, and supporting procurement, scheduling, and communication across internal teams, clients, vendors, and field personnel.