Remote HR Coordinator - Recruitment & Onboarding

Community Legal Services, Inc.; Orlando (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

Community Legal Services, Inc. in Orlando seeks an HR Coordinator to provide administrative support to the HR team across recruitment, onboarding, benefits, and employee engagement. You will help maintain records and coordinate communications to ensure smooth delivery of HR services.

The role involves coordinating interviews, onboarding sessions, benefit administration, wellness programs, and volunteer activities, with a focus on confidentiality and excellent service.

Qualifications

• Bachelor’s degree preferred, but not required.
• One to three years of administrative, human resources, payroll, or office support experience preferred.
• Strong organizational and time management skills with the ability to effectively prioritize multiple tasks and deadlines.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Microsoft Teams, and Canva.
• Experience working with spreadsheets, scheduling software, databases, and HR systems preferred.
• Ability to maintain confidentiality and exercise discretion when handling sensitive employee information.
• Strong customer service skills and ability to build positive working relationships with employees and external partners.
• Ability to work independently, with remote capacities, while supporting multiple members of the HR team.

Responsibilities

• Provide administrative support to the Chief Human Resources Officer and HR team as needed.
• Schedule meetings, interviews, appointments, committee meetings, and training sessions.
• Reserve conference rooms and coordinate meeting logistics.
• Prepare meeting agendas, record meeting minutes, and distribute follow-up materials.
• Draft and send routine HR communications, emails, reminders, surveys, and announcements.
• Conduct follow-up with new hires and newly promoted employees regarding onboarding resources and questions.
• Assist with the Cross Training & Mentoring Programs.
• Assist with researching professional development and training opportunities.
• Enter new hire benefit deductions into NetSuite.
• Reconcile insurance carrier invoices and payroll deductions.
• Reconcile wellness reimbursement reports with insurance carriers.
• Assist with benefits administration, open enrollment activities, and employee benefit notifications.
• Assist with audit requests, including grant-related audits.
• Assist with maintaining wellness participation records and tracking spreadsheets.
• Process monthly wellness submissions and distribute Wellness Tier communications.
• Assist in developing wellness activities, employee engagement initiatives, surveys, polls, trivia, and other interactive programs.
• Prepare wellness certificates, recognition materials, presentations, and employee communications.
• Order anniversary gifts and coordinate anniversary recognition communications.
• Assist with planning and coordinating employee events and recognition activities.
• Track monthly volunteer hours and maintain volunteer records.
• Assist with coordinating volunteer appreciation efforts, including preparing and mailing recognition certificates.
• Assist with distributing volunteer satisfaction surveys and compile feedback.
• Assist with coordinating volunteer events and with volunteer-related initiatives.
• Provide administrative support for future volunteer and educational partnership programs.
• Process business card orders.
• Assist with preparing PowerPoint presentations and other professional documents.
• Perform other administrative and departmental duties as assigned.

Skills

Organizational skills

Time management

Attention to detail

Customer service

Communication

Education

Bachelor's degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Microsoft Teams

Canva

Job description

Community Legal Services, Inc. in Orlando seeks an HR Coordinator to provide administrative support to the HR team across recruitment, onboarding, benefits, and employee engagement. You will help maintain records and coordinate communications to ensure smooth delivery of HR services.

The role involves coordinating interviews, onboarding sessions, benefit administration, wellness programs, and volunteer activities, with a focus on confidentiality and excellent service.