HR Coordinator

Community Legal Services of Mid-Florida; Orlando (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

Community Legal Services of Mid-Florida is seeking an HR Coordinator in Orlando to provide administrative support across recruitment, onboarding, benefits, and employee engagement.

The role supports the HR team, maintains records, and helps ensure efficient HR services aligned with CLS’s mission and policies.

Qualifications

• Bachelor's degree preferred, but not required.
• 1–3 years of administrative, HR, payroll, or office support experience preferred.
• Strong organizational and time management skills with ability to prioritize multiple tasks.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Teams, and Canva.
• Experience with spreadsheets, scheduling software, databases, and HR systems preferred.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Strong customer service skills and ability to work with employees and external partners.
• Ability to work independently, with remote capacities, while supporting multiple HR team members.

Responsibilities

• Provide admin support to the CHRO and HR team as needed.
• Schedule meetings, interviews, appointments, and trainings.
• Coordinate conference rooms and logistics for HR events.
• Prepare agendas, minutes, and distribute follow-up materials.
• Draft HR communications, emails, reminders, surveys, and announcements.
• Follow up with new hires on onboarding resources and questions.
• Assist with Cross Training & Mentoring Programs.
• Research professional development and training opportunities.
• Assist active recruiting efforts for difficult-to-fill positions.
• Build relationships with law schools, bar associations, job boards, and community orgs.
• Send onboarding communications with location, schedules, and manager info.
• Schedule onboarding sessions and maintain attendance records.
• Distribute onboarding resources and system credentials.
• Enter new hire benefit deductions into NetSuite.
• Reconcile insurance carrier invoices and payroll deductions.
• Reconcile wellness reimbursements with carriers.
• Assist benefits administration, open enrollment, and notices.
• Assist with grant-related audits when needed.
• Maintain wellness participation records.
• Process monthly wellness submissions and distribute Wellness communications.
• Develop wellness activities and employee engagement initiatives.
• Plan and coordinate employee events and recognition activities.
• Track volunteer hours and maintain records.
• Coordinate volunteer appreciation and certificates.
• Distribute volunteer surveys and compile feedback.
• Coordinate volunteer events and partnerships.
• Support future volunteer and educational programs.
• Process business card orders.
• Prepare PowerPoint presentations and other documents.
• Perform other administrative duties as assigned.

Skills

Organization & time management

Communication

Confidentiality

Customer service

Remote work capability

Multitasking

Detail-oriented

Administrative support

Education

Bachelor’s degree preferred

Tools

Outlook

Excel

Word

PowerPoint

Microsoft Teams

Canva

HR systems

Scheduling software

Databases

Job description

Be a part of an organization making a difference in the Central Florida community! As an Orlando Business Journal’s 2021 Best Places to Work Honoree, Orlando Sentinel’s 2022 Best Workplaces Honoree, and aSHRMMental Health Ally, Community Legal Services (CLS) is a full service civil legal aid law firm that promotes equal access to justice, specifically for the most vulnerable individuals in our society.

CLS is currently searching for a service-minded, mission driven individual to fulfill the following position:

HR Coordinator

OVERVIEW

The HR Coordinator provides administrative and operational support to the Human Resources team across recruitment,onboarding, benefits, employee engagement, wellness, and volunteer programs. The role helps coordinate HR activities, maintain accurate records, support employee communications, and ensure the efficient delivery of HR services in alignment with CLS’s mission, policies, and organizational goals.

RESPONSIBILITIES

Human Resources Administration

1. Provide administrative support to the Chief Human Resources Officer and HR team as needed.
2. Schedule meetings, interviews, appointments, committee meetings, and training sessions.
3. Reserve conference rooms and coordinate meeting logistics.
4. Prepare meeting agendas, record meeting minutes, and distribute follow-up materials.
5. Draft and send routine HR communications, emails, reminders, surveys, and announcements.
6. Conduct follow-up with new hires and newly promoted employees regarding onboarding resources and questions.
7. Assist with the Cross Training & Mentoring Programs.
8. Assist with researching professional development and training opportunities.

Recruitment & Onboarding

1. Assist active recruiting efforts for difficult-to-fill positions using recruiting platforms and outreach.
2. Assist with building relationships with law schools, bar associations, job boards, and community organizations to expand recruitment efforts.
3. Send onboarding communications, including location information, schedules, manager information, and first-day agendas.
4. Schedule employees for onboarding sessions and maintain onboarding attendance records.
5. Distribute system credentials and onboarding resources to new hires.

Benefits Administration

1. Enter new hire benefit deductions into NetSuite.

1. Reconcile insurance carrier invoices and payroll deductions.
2. Reconcile wellness reimbursement reports with insurance carriers.
3. Assist with benefits administration, open enrollment activities, and employee benefit notifications.
4. Assist with audit requests, including grant-related audits.

Employee Engagement & Wellness

1. Assist with maintaining wellness participation records and tracking spreadsheets.

1. Process monthly wellness submissions and distribute Wellness Tier communications.
2. Assist in developing wellness activities, employee engagement initiatives, surveys, polls, trivia, and other interactive programs.
3. Prepare wellness certificates, recognition materials, presentations, and employee communications.
4. Order anniversary gifts and coordinate anniversary recognition communications.
5. Assist with planning and coordinating employee events and recognition activities.

Volunteer & Community Programs

1. Track monthly volunteer hours and maintain volunteer records.

1. Assist with coordinating volunteer appreciation efforts, including preparing and mailing recognition certificates.
2. Assist with distributing volunteer satisfaction surveys and compile feedback.
3. Assist with coordinating volunteer events and with volunteer-related initiatives.
4. Provide administrative support for future volunteer and educational partnership programs.

Administrative & Office Support

1. Process business card orders.

1. Assist with preparing PowerPoint presentations and other professional documents.
2. Perform other administrative and departmental duties as assigned.

REQUIREMENTS

1. Commitment

1. Demonstrating commitment to promoting the mission, vision, and values of CLS.
2. Unwavering dedication to high-quality legal programs, fiscal strength, and organizational integrity.

2. Background and Experience

1. Bachelor’s degree preferred, but not required
2. One to three years of administrative, human resources, payroll, or office support experience preferred.
3. Strong organizational and time management skills with the ability to effectively prioritize multiple tasks and deadlines.
4. Strong attention to detail and accuracy.
5. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Microsoft Teams, and Canva.
6. Experience working with spreadsheets, scheduling software, databases, and HR systems preferred.
7. Ability to maintain confidentiality and exercise discretion when handling sensitive employee information.
8. Strong customer service skills and ability to build positive working relationships with employees and external partners.
9. Ability to work independently, with remote capacities, while supporting multiple members of the HR team.

3. Physical Requirements

1. Prolonged periods sitting at a desk and working on a computer.
2. Must be able to lift up to 25 pounds at times.

STARTING SALARY: $50,000, more with experience

GENERAL STATEMENT

CLS is an Equal Opportunity Employer: We value a diverse workforce and the promotion of an inclusive culture at all levels.

CLS does not discriminate against any employee or qualified applicant for employment from all qualified individuals based on age, race, color, creed, national origin, ancestry, marital or familial status, affectional or sexual orientation, gender identity or expression, sex, disability, socio-economic position, religion, political belief, protected genetic information, military or veteran status, or any other characteristic protected under applicable Federal or State law.

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.