Remote Global Travel Coordinator

Panagora Group; United States; Remote; USD 55,000 - 90,000; Full time

Job summary

Panagora Group is seeking a Travel Coordinator for an anticipated development program. This remote role supports travel logistics for program staff, contracted advisors, consultants, and other authorized travelers, coordinating flights, lodging, ground transport, and related documentation.

You will work with a travel vendor, ensure approvals, maintain travel trackers, and produce compliant records. The position requires a Bachelor’s degree and 5+ years coordinating travel for complex programs,

Qualifications

• Bachelor’s degree in Business Administration, International Development, Logistics, Travel and Tourism, Hospitality Management, Public Administration, or related field.
• Minimum of 5 years of progressively responsible experience coordinating travel and logistics for complex programs.
• Experience coordinating domestic and international travel with airlines, hotels, and ground transportation.
• Experience with travel agencies or travel management companies and vendor coordination.
• Familiarity with travel policies, per diem concepts, and audit-ready recordkeeping.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office, SharePoint, travel tracking tools; CRM tools preferred.

Responsibilities

• Coordinate domestic and international travel arrangements for program staff, contracted advisors, consultants, and other authorized travelers, including flights, lodging, ground transportation, and related logistical support.
• Serve as Panagora’s day-to-day point of contact with the designated travel company, submitting travel requests, confirming itineraries, coordinating traveler preferences and constraints, and following up on bookings, changes, cancellations, and urgent travel needs.
• Review travel requests for completeness, required approvals, funding information, visa or clearance-related considerations, and alignment with applicable program, Panagora, client, donor, and other relevant travel requirements.
• Coordinate with travelers, supervisors, Finance, HR, and technical teams to ensure travel logistics support approved program activities, assignments, deployments, meetings, workshops, conferences, and other authorized needs.
• Maintain accurate travel trackers, itineraries, approval records, traveler profiles, booking documentation, expense-report follow-up information, and related files in the program’s designated management system or other project systems.
• Monitor travel-related timelines, communicate itinerary changes and travel updates to relevant team members, and proactively troubleshoot disruptions or traveler issues in coordination with the travel vendor and project leadership.
• Support travel-related reporting, reconciliation, invoice review, and audit-ready documentation by coordinating with Finance and ensuring travel records are complete, current, and compliant with program requirements.
• Support emergency evacuations, medical evacuations, and other travel- and logistics-related needs in emergency situations.

Skills

Travel coordination

Logistics planning

Communication skills

Microsoft Office

SharePoint

CRM systems

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office Suite

SharePoint

Travel management software

CRM tools

Job description

Panagora Group is seeking a Travel Coordinator for an anticipated development program. This remote role supports travel logistics for program staff, contracted advisors, consultants, and other authorized travelers, coordinating flights, lodging, ground transport, and related documentation.

You will work with a travel vendor, ensure approvals, maintain travel trackers, and produce compliant records. The position requires a Bachelor’s degree and 5+ years coordinating travel for complex programs,