Remote Flight Scheduler & Dispatcher — Admin & Ops Lead

National Business Aviation Association; United States; Remote; USD 65,000 - 95,000; Full time

Job summary

National Business Aviation Association is seeking an experienced Flight Scheduler/Dispatcher & Administrative Coordinator to support domestic and international flight operations and manage daily department administration. The role collaborates with flight crews, maintenance, and executive staff in a fast-paced corporate aviation environment.

The position reports to the Director of Operations and requires meticulous scheduling, NOTAM interpretation, and travel logistics across time zones.

Qualifications

• Relevant experience in corporate aviation flight scheduling, dispatch support, or international trip coordination.
• Working knowledge of domestic and international trip requirements, including permits, slots and permissions, customs and immigration, ground handling, and fuel arrangements.
• Ability to interpret aviation weather, NOTAMs, and airport operating information and communicate potential operational impacts.
• Ability to prepare and maintain accurate flight packages, schedules, travel documentation, and department records.
• Willingness to handle routine office administration, vendor billing, invoice review, expense documentation and administrative follow-up.
• Strong organizational skills, attention to detail, and ability to manage changing priorities and multiple trips.
• Clear, professional written and verbal communication with crews, maintenance personnel, executives, passengers, and service providers.
• Sound judgment, initiative, and dependable follow-through; capable of working independently within procedures.
• Professional discretion in handling confidential passenger, travel, and company information.
• Aviation meteorology experience is strongly preferred.

Responsibilities

• Coordinate flight scheduling and trip coordination, maintaining schedules and handling changes.
• Support dispatch with weather, route planning, NOTAMs, and preflight briefing calls.
• Provide flight following and monitor weather, delays, and operational impacts across time zones.
• Prepare flight packages and coordinate with captains for filing and approvals.
• Handle office administration, vendor invoices, accounts payable, and expense documentation.
• Maintain crew records, licenses, training, and safety documentation.

Skills

Corporate aviation scheduling

Trip coordination

Weather interpretation

Flight packages preparation

Administrative follow-up

Organizational skills

Professional communication

After-hours support

Confidential handling

Aviation meteorology experience

Job description

National Business Aviation Association is seeking an experienced Flight Scheduler/Dispatcher & Administrative Coordinator to support domestic and international flight operations and manage daily department administration. The role collaborates with flight crews, maintenance, and executive staff in a fast-paced corporate aviation environment.

The position reports to the Director of Operations and requires meticulous scheduling, NOTAM interpretation, and travel logistics across time zones.