Remote-First Executive Admin Manager

Advance Venture Partners, LLC.; United States; Remote; USD 103,000 - 152,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid parental leave

401(k) plan with company matching

Mental Wellness Program & EAP

Life360 Platinum Membership and Tile

Job summary

Life360 is seeking a Manager, Executive Administration to lead a team of five Executive Assistants and support 2–3 executives. Based in the US, this remote-first role defines the executive calendar, travel, and confidential operations.

You will build processes, career ladders, and an AI-enabled approach, partnering with the Chief People Officer and executives to prioritize work and drive company-wide efficiency. Total compensation includes RSUs and a comprehensive benefits package.

Qualifications

• 8+ years as an Executive Assistant supporting a CEO and/or multiple C-suite executives.
• 3+ years of people management experience leading Executive Assistants or a similar team.
• Track record of building or improving team processes that raised quality and consistency.
• Experience managing EAs across multiple time zones.
• Experience working for a technology company.
• Demonstrated judgment and discretion, including handling confidential and sensitive information with integrity.
• Experience with use of AI tools in your own work, with a clear point of view on where AI output can and can’t be trusted for confidential and executive-facing material.
• Strong preferences: experience scheduling across domestic and international time zones.

Responsibilities

• Lead a team of five EAs, coaching and developing through regular 1:1s.
• Build and improve team processes, playbooks, escalation paths, and calendar standards.
• Define the EA career ladder and coach for progression.
• Build an AI-native EA team by setting tools and where human judgment is needed.
• Manage PTO coverage, triage requests, and multi-time-zone coverage.
• Oversee hiring, onboarding, and performance across time zones.
• Own playbooks for offsites and events, travel planning, and vendor management.
• Travel: 10-20%, including in-person team and leadership gatherings.
• Own company-wide processes/platforms, including Navan travel platform.

Skills

Executive support

People management

Stakeholder management

Time management

Tools

Google Suite

Slack

Navan

Claude

Job description

Life360 is seeking a Manager, Executive Administration to lead a team of five Executive Assistants and support 2–3 executives. Based in the US, this remote-first role defines the executive calendar, travel, and confidential operations.

You will build processes, career ladders, and an AI-enabled approach, partnering with the Chief People Officer and executives to prioritize work and drive company-wide efficiency. Total compensation includes RSUs and a comprehensive benefits package.