Remote Finance & Operations Coordinator

The Global FoodBanking Network; United States; On-site; USD 50,000 - 63,000; Full time

Job summary

The Global FoodBanking Network seeks a Finance and Operations Coordinator to support Accounting in executing core functions, including accounts payable, expense reporting, reconciliations, and financial close activities. This remote US position also provides general office and administrative support across departments, helping maintain efficient financial operations.

The role requires a bachelor's degree and at least 2 years of AP and accounting experience, plus familiarity with Bill.Com,

Qualifications

• Requires bachelor’s degree or equivalent combination of training and experience.
• At least 2 years of accounts payable and general accounting experience.
• Experience with accounting software and expense management systems (Bill.Com, Concur, Sage Intacct).

Responsibilities

• Support core accounting operations, including accounts payable, expense reporting, and maintenance of vendor, contractor, and tax documentation (e.g., W-9s and 1099s), ensuring accuracy, proper authorization, and compliance with internal controls.
• Process invoices and employee expense reports, resolve discrepancies with vendors and internal stakeholders, and ensure timely and accurate payments.
• Support banking reconciliation to ensure accuracy and integrity of financial data.
• Assist with financial compliance and reporting requirements by gathering, organizing, and maintaining financial records, ensuring information is accurate, complete, and readily accessible as needed.
• Provide operational administrative support, including coordinating meetings, preparing supporting materials, tracking action items and deadlines, and monitoring attendance for required meetings as well as completion of annual compliance trainings and policy acknowledgements.
• Prepare and manage documents for review and signature (e.g., Adobe/PDF workflows), and maintain organized records of contracts, agreements, state registrations, and renewal timelines; follow up as needed to ensure timely completion.
• Perform other administrative and operational support tasks assigned to support the Finance team and organizational goals.

Skills

Accounts payable

Reconciliations

Expense reporting

Financial close

Microsoft Excel

Documentation

Internal controls

Vendor management

Education

Bachelor's degree or equivalent

Tools

Bill.Com

Concur

Sage Intacct

Job description

The Global FoodBanking Network seeks a Finance and Operations Coordinator to support Accounting in executing core functions, including accounts payable, expense reporting, reconciliations, and financial close activities. This remote US position also provides general office and administrative support across departments, helping maintain efficient financial operations.

The role requires a bachelor's degree and at least 2 years of AP and accounting experience, plus familiarity with Bill.Com,