Remote Facilities Project Lead – National Office Builds

Mindful Support Services; Texas; Remote; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health, dental & vision benefits

401(k) with employer match

8 paid holidays

15 PTO days

Career development opportunities

Growth opportunities

Job summary

Mindful Support Services seeks a Facilities Project Coordinator to roll out new therapy offices nationwide. The role coordinates logistics, procurement, budgets, and vendor relationships, traveling for expansion projects as needed.

The ideal candidate has 1–2 years in project coordination or related fields, can lift 50 lbs, and resides within driving distance of a company office. Remote work with travel flexibility is required.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 1-2 years of experience in project coordination, project management, construction management, property management, facilities, or a related field.
• Ability to travel regionally and nationally for expansion projects (typically 3 days to 2 weeks at a time).
• Must reside within driving distance of one or more company office locations in the state in which they are based.

Responsibilities

• Support the planning, coordination, and launch of new therapy office locations across the country.
• Coordinate vendors, contractors, and internal stakeholders to keep projects on track from planning through opening day.
• Arrange furniture, fixtures, equipment, décor, installations, and office setup for functional spaces.
• Assist with site evaluations, space planning, and office design decisions aligned with company standards.
• Manage vendor communications, obtain quotes, and help ensure work is on time and within budget.
• Coordinate deliveries, installations, repairs, and improvement projects across locations.
• Review project invoices and support the payment process with Accounting.
• Track project expenses and buildout budgets, providing regular updates on performance.
• Analyze project costs to support budgeting and planning.
• Contribute to project closeout reporting and continuous improvement.
• Help maintain systems, documentation, and standards for facilities and real estate operations.
• Create and update guides, procedures, and project resources to scale operations.

Skills

Project coordination

Budget tracking

Vendor management

Communication

Travel coordination

Education

Bachelor’s degree

Tools

Space management tools

Job description

Mindful Support Services seeks a Facilities Project Coordinator to roll out new therapy offices nationwide. The role coordinates logistics, procurement, budgets, and vendor relationships, traveling for expansion projects as needed.

The ideal candidate has 1–2 years in project coordination or related fields, can lift 50 lbs, and resides within driving distance of a company office. Remote work with travel flexibility is required.