Remote Facilities Coordinator - Vendors & Maintenance

Siegel Group; Las Vegas (NV); Hybrid; USD 42,000 - 52,000; Full time

Job summary

Siegel Group is seeking a Facilities Coordinator to provide administrative and operational support to the Director of Facilities and field maintenance teams. The role requires a construction, facilities, or maintenance background and collaboration with vendors, contractors, and property teams.

The position is primarily remote, with a preference for candidates in the Las Vegas area who can report to the corporate office or visit properties as needed.

Qualifications

• 1–3 years of experience in construction, facilities, maintenance, property management, or a similar industry required.
• Experience working directly with vendors and contractors strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• High sense of urgency and consistent follow-through.
• Strong communication and problem-solving skills.
• Experience with scheduling, invoices, expense tracking, timecards, or vendor coordination preferred.

Responsibilities

• Prepare and coordinate approval requests for facilities-related work and expenses.
• Monitor timecards, overtime, and related reporting for hourly Facilities team members.
• Track and coordinate urgent maintenance issues involving roving and field teams.
• Maintain preventative maintenance schedules and ensure required work is tracked and completed.
• Manage Facilities calendars, scheduling, and follow-up.
• Work closely with vendors and contractors on service needs, scheduling, pricing, and ongoing communication.
• Assist with vendor negotiations, contracts, and service agreements.
• Track project and maintenance schedules, deadlines, and outstanding items.
• Monitor equipment and vendor warranties.
• Prepare and track expense reports.
• Maintain organized records for projects, vendors, approvals, and property needs.
• Follow up with internal teams, properties, and vendors to ensure open items are addressed promptly.

Skills

Vendor coordination

Time management

Communication

Problem-solving

Tools

Microsoft Office

Job description

Siegel Group is seeking a Facilities Coordinator to provide administrative and operational support to the Director of Facilities and field maintenance teams. The role requires a construction, facilities, or maintenance background and collaboration with vendors, contractors, and property teams.

The position is primarily remote, with a preference for candidates in the Las Vegas area who can report to the corporate office or visit properties as needed.