Remote Executive Support Specialist

Vaco; Saint Petersburg (FL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

100% remote opportunity

Job summary

Vaco is seeking an experienced Administrative Assistant to provide critical support to Executive Assistants who back senior leadership. This fast-paced, high-visibility role requires adaptability, discretion, and a professional approach to confidential information.

Fully remote (EST or CST preferred) with standard hours, the position handles calendars, travel, expense reports, presentations, meetings, onboarding, and special projects for busy executives.

Qualifications

• High School Diploma required; college coursework preferred.
• 5+ years of administrative support experience, preferably with executives.
• Advanced proficiency in Outlook, Word, Excel, and PowerPoint.
• Strong calendar management, travel coordination, and expense reporting.
• Excellent verbal and written communication skills.

Responsibilities

• Provide overflow support to Executive Assistants supporting senior leadership.
• Manage calendars, schedule meetings, and coordinate complex travel arrangements.
• Prepare and submit expense reports accurately and timely.
• Create and update presentations, reports, spreadsheets, and other business documents.
• Assist with planning and coordination of department meetings, including agendas, meeting materials, and notes.
• Coordinate logistics for internal and external meetings, events, vendor visits, and site visits.
• Support onboarding activities for new and remote employees, including equipment coordination, system access, and office supply requests.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and other administrative initiatives as needed.

Skills

Calendar management

Travel coordination

Expense reporting

Microsoft Office

Presentation creation

Communication

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Vaco is seeking an experienced Administrative Assistant to provide critical support to Executive Assistants who back senior leadership. This fast-paced, high-visibility role requires adaptability, discretion, and a professional approach to confidential information.

Fully remote (EST or CST preferred) with standard hours, the position handles calendars, travel, expense reports, presentations, meetings, onboarding, and special projects for busy executives.