Remote Executive Admin Specialist

Vaco; Alaska; On-site; USD 42,000 - 64,000; Part time

Job summary

Vaco by Highspring is seeking an experienced Administrative Assistant to support Executive Assistants who back senior leadership. This fully remote, contract role requires strong calendar, travel, and expense management in a fast-paced environment.

You will help create presentations and coordinate meetings, including gear for onboarding remote staff, while handling confidential information with discretion. Ideal candidates exhibit 5+ years in administrative support for executives, advanced MS

Qualifications

• High School Diploma required; additional college coursework preferred.
• 5 years of administrative support experience, preferably supporting executives or senior leadership teams.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong calendar management, travel coordination, and expense reporting experience.
• Exceptional organizational and multitasking abilities.
• Ability to prioritize competing demands in a fast-paced, deadline-driven environment.
• Excellent verbal and written communication skills.
• Proven ability to work independently while collaborating effectively with multiple stakeholders.
• Demonstrated professionalism, discretion, and sound judgment when handling sensitive information.
• Strong problem-solving skills with the ability to anticipate needs and proactively address issues.

Responsibilities

• Provide overflow support to Executive Assistants supporting senior leadership.
• Manage calendars, schedule meetings, and coordinate complex travel arrangements.
• Prepare and submit expense reports accurately and timely.
• Create and update presentations, reports, spreadsheets, and other business documents.
• Assist with planning and coordination of department meetings, including agendas, meeting materials, and notes.
• Coordinate logistics for internal and external meetings, events, vendor visits, and site visits.
• Support onboarding activities for new and remote employees, including equipment coordination, system access, and office supply requests.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and other administrative initiatives as needed.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Organizational skills

Verbal communication

Education

High School Diploma

College coursework

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Vaco by Highspring is seeking an experienced Administrative Assistant to support Executive Assistants who back senior leadership. This fully remote, contract role requires strong calendar, travel, and expense management in a fast-paced environment.

You will help create presentations and coordinate meetings, including gear for onboarding remote staff, while handling confidential information with discretion. Ideal candidates exhibit 5+ years in administrative support for executives, advanced MS