Executive Administrative Assistant - Remote

Placements24; East End (United States Virgin Islands); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Fully remote position

Health, dental, vision insurance

Generous PTO

Leadership exposure

Job summary

Placements24 is assisting a prestigious client in finding an Executive Administrative Assistant to support senior leadership remotely. The role focuses on managing intricate schedules, coordinating high-level meetings, and handling confidential information with discretion.

The successful candidate will have 5+ years of C-level support experience, exceptional organizational and communication skills, and proficiency with MS Office and virtual collaboration tools.

Qualifications

• 5+ years supporting C-level executives, preferably in a remote capacity.
• Excellent organizational, time management, and multitasking skills.
• Superior written and verbal communication abilities, with a keen eye for detail.
• Proficiency in MS Office Suite and various virtual collaboration tools.
• Proven ability to work independently, anticipate needs, and exercise sound judgment.

Responsibilities

• Manage and optimize complex calendars for C-level executives, coordinating global meetings and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Conduct research, compile data, and prepare reports for executive review.
• Handle confidential information with discretion and maintain professional decorum in all interactions.

Skills

C-level support

Remote work

MS Office

Communication

Time management

Calendar management

Tools

Video conferencing tools

Job description

About the Role

Our client is seeking a highly experienced and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership, operating entirely remotely. This pivotal role involves managing complex schedules, coordinating high-level meetings, and handling sensitive information with utmost professionalism. You will act as a key liaison, ensuring seamless communication and efficient workflow for executives, from a remote standpoint. This is an exceptional opportunity for a polished and proactive assistant who thrives on providing top-tier support and managing intricate administrative challenges in a virtual environment, maintaining executive productivity and organization.

Key Responsibilities

• Manage and optimize complex calendars for C-level executives, coordinating global meetings and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a primary point of contact for internal and external stakeholders, managing communications effectively.
• Conduct research, compile data, and prepare reports for executive review.
• Handle confidential information with discretion and maintain professional decorum in all interactions.

Requirements

• Extensive experience (5+ years) supporting C-level executives, preferably in a remote capacity.
• Exceptional organizational, time management, and multitasking skills.
• Superior written and verbal communication abilities, with a keen eye for detail.
• Proficiency in advanced features of MS Office Suite and various virtual collaboration tools.
• Proven ability to work independently, anticipate needs, and exercise sound judgment.

Benefits

• Attractive salary commensurate with experience.
• The distinct advantage of a fully remote position, offering unparalleled flexibility.
• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off and holiday schedule.
• Opportunities to engage with senior leadership and contribute to strategic initiatives.