Remote Executive Support Coordinator

Jones Lang LaSalle; St. Louis (MO); Remote; USD 74,000 - 107,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay - early access to earned pay

Job summary

Jones Lang LaSalle (JLL) is seeking an Administrative Coordinator to support the Senior Director of Projects and the projects team. You will manage calendars, coordinate travel and expenses, prepare client-facing materials, and keep communications polished and timely.

Remote from the Eastern or Central time zones, you will collaborate with leaders and teams in a fast-paced environment, build strong relationships, and help drive strategic initiatives while maintaining JLL's brand standards.

Qualifications

• 3–5 years providing direct support to executives in fast-paced corporate environments.
• Intermediate skills in Outlook, Word, PowerPoint and Excel.
• Strong presentation design and formatting capabilities.
• Strong professional communication skills with impeccable spelling and grammar.
• Strong attention to detail with ability to manage multiple priorities.
• Calendar management experience with executives.
• Travel and expense coordination experience.
• US-based location in Eastern or Central time zones for optimal collaboration.

Responsibilities

• Master complex calendars, understanding priorities and non-negotiables.
• Identify scheduling conflicts and resolve them in a timely manner.
• Coordinate high-level internal and external meetings with proper prep.
• Arrange domestic travel with cost efficiency.
• Prepare and submit expense reports accurately and on time.
• Draft, proofread and send professional correspondence for leadership.
• Build and update PowerPoint presentations in brand format.
• Assemble reports and client-facing documents for due diligence.
• Lead preparation for key meetings and strategic presentations.
• Update client information in internal systems with precision.

Skills

Calendar management

Executive communication

Attention to detail

Multi-tasking

Travel coordination

Fast-paced environments

Tools

Outlook

Word

PowerPoint

Excel

Job description

Jones Lang LaSalle (JLL) is seeking an Administrative Coordinator to support the Senior Director of Projects and the projects team. You will manage calendars, coordinate travel and expenses, prepare client-facing materials, and keep communications polished and timely.

Remote from the Eastern or Central time zones, you will collaborate with leaders and teams in a fast-paced environment, build strong relationships, and help drive strategic initiatives while maintaining JLL's brand standards.