Remote Executive & Personal Assistant — Trusted Support

Via Logic LLC; Nashville (TN); On-site; USD 50,000 - 60,000; Full time

Job summary

Via Logic LLC in the United States is seeking an Executive and Personal Assistant to provide hands-on support to company leadership. This full-time, remote role focuses on calendar management, travel arrangements, invoice tracking, and general administrative tasks to keep leaders organized and productive.

You will handle confidential information with discretion, coordinate communications, and prepare materials for meetings.

Qualifications

• Associate’s or bachelor’s degree preferred, or an equivalent combination of education and professional experience.
• 2–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Coordinator, or similar role.
• Experience directly supporting executives, senior leaders, or decision-makers preferred.
• Experience managing calendars, meetings, travel, follow-ups, and competing priorities.
• Experience with routine financial administration such as invoices, expenses, receipts, payment tracking, or vendor coordination.
• Experience handling confidential or sensitive information with discretion.
• Ability to work independently and stay organized in a remote environment.

Responsibilities

• Provide day-to-day administrative support to company leadership, including calendar management, scheduling, meeting coordination, travel arrangements, reminders, follow-ups, and general correspondence.
• Help leaders stay ahead of commitments by tracking important dates, deadlines, action items, and outstanding requests.
• Prepare for meetings and business activities by coordinating logistics, gathering information, organizing materials, and following up on next steps.
• Handle confidential and sensitive information with sound judgment, discretion, and professionalism.
• Provide personal administrative support to company leadership as needed, including scheduling appointments, making reservations, coordinating personal travel or logistics, conducting research, assisting with purchases and orders, and handling other day-to-day requests.

Skills

Organization

Communication

Discretion

Independent work

Education

Associate’s or Bachelor’s degree preferred

Tools

Monday.com

Microsoft 365

QuickBooks

Slack

Job description

Via Logic LLC in the United States is seeking an Executive and Personal Assistant to provide hands-on support to company leadership. This full-time, remote role focuses on calendar management, travel arrangements, invoice tracking, and general administrative tasks to keep leaders organized and productive.

You will handle confidential information with discretion, coordinate communications, and prepare materials for meetings.