Remote Executive & Logistics Coordinator

somewhere; United States; Remote; USD 65,000 - 90,000; Full time

Job summary

somewhere is seeking an Executive & Logistics Assistant to support the CEO with high-level administrative tasks and strategic procurement in a fast-paced natural foods and vitamins environment. The role requires proactive, versatile partnership and cross-department coordination.

The position is fully remote with an emphasis on Latin America initially and a readiness to search globally for qualified talents. Expect overlap with US time zones and ongoing emphasis on supply chain efficiency.

Qualifications

• 3–5 years in admin support or operational roles.
• Grocery/retail experience with wholesalers networks preferred.
• POS system experience: RORC POS or equivalents.
• Proficiency in procurement, inventory systems (ERP), and Office suites.
• Strong communication, organization, and analytical skills.
• Ability to manage multi-site logistics and multi-project tasks.

Responsibilities

• Provide executive support and act as CEO liaison, delegating up to 80% of workload.
• Lead high-level projects, including regulatory processes like liquor licensing and new store openings.
• Manage calendars, travel logistics, and expense reporting for CEO.
• Prepare agendas, documents, and minutes for boards and exec meetings.
• Handle confidential information with discretion and professionalism.
• Oversee procurement lifecycle and supplier relationships for best value.
• Monitor inventory and collaborate with teams to forecast demand.
• Coordinate logistics from vendors to warehouses and stores.

Skills

Admin support

Operations coordination

Procurement software

Inventory management

Advanced spreadsheets

Data analysis

Professional communication

Organization skills

Strategic PM

Tools

RORC POS

NCR ISS45

ERP systems

MS Office / Google Workspace

Job description

somewhere is seeking an Executive & Logistics Assistant to support the CEO with high-level administrative tasks and strategic procurement in a fast-paced natural foods and vitamins environment. The role requires proactive, versatile partnership and cross-department coordination.

The position is fully remote with an emphasis on Latin America initially and a readiness to search globally for qualified talents. Expect overlap with US time zones and ongoing emphasis on supply chain efficiency.