Remote Executive Coordinator, Publishing & Contracts

F-A-Davis-Co; United States; Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Remote work

Half-day Friday (April–October)

Generous PTO

Life and disability insurance

Wellness initiatives

Family benefits

Tuition reimbursement

Top Workplace recognition

Job summary

F.A. Davis is seeking an experienced PS&D Executive Coordinator to support the Editor in Chief and the PS&D department in the administrative duties essential to our publishing program.

Responsibilities include organizing meetings, managing contributor contracts, handling DocuSign workflows, and coordinating payments through Invoice Manager and Paylocity. Remote work is available with strong emphasis on accuracy and confidentiality.

Qualifications

• Expertise with Microsoft Office, Teams and file management.
• Self-starter with excellent people skills and confidentiality.
• Strong written and verbal communication and exceptional organization.
• Ability to handle multiple projects independently.
• Familiarity with publishing industry is a plus.

Responsibilities

• Prepare agendas, schedule meetings, and maintain documentation.
• Generate and route Author and Work-for-Hire agreements via DocuSign.
• Maintain contract status and files; manage contributor contracts with DocuSign.
• Process payments to contributors and issue comp copies.
• Act as DocuSign Champion and manage copyright registrations.
• Coordinate payment activity through Invoice Manager and Paylocity.
• Maintain attendance, timesheets, and marketing outreach lists; assist Editor in Chief.

Skills

Microsoft Office

Microsoft Teams

File management

People skills

Problem-solving

Confidentiality

Written communication

Verbal communication

Organizational skills

Independent work

Tools

DocuSign

Invoice Manager

Paylocity

Job description

F.A. Davis is seeking an experienced PS&D Executive Coordinator to support the Editor in Chief and the PS&D department in the administrative duties essential to our publishing program.

Responsibilities include organizing meetings, managing contributor contracts, handling DocuSign workflows, and coordinating payments through Invoice Manager and Paylocity. Remote work is available with strong emphasis on accuracy and confidentiality.