Executive Coordinator

Complexly-LLC; Missoula (MT); On-site; USD 62,000 - 65,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

Remote/Flexible Work Options

401k with Company Match

Parental Leave (12 weeks)

Professional Development Stipend

Job summary

Complexly is seeking an Executive Coordinator in Missoula, MT to deliver precise administrative support to the CEO. You will manage calendars, coordinate meetings, prepare materials, and safeguard confidential information as you help leadership stay organized.

You will also assist with internal communications, board logistics, and project coordination to support Complexly's mission and everyday operations as the organization grows.

Qualifications

• Minimum 2 years of professional administrative experience.
• High proficiency with calendar management and scheduling.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage calendar scheduling and expense reporting for the CEO and CCO.
• Take detailed notes during leadership meetings and distribute action items.
• Format materials (slides, briefs) for meetings to CEO standards.
• Coordinate logistics for All Staff meetings and internal communications.
• Manage Board meeting logistics and maintain board records.
• Support cross-functional projects with status updates and follow-ups.

Skills

Calendar management

Discretion & confidentiality

Written & verbal communication

Google Suite proficiency

Tools

Google Docs

Google Sheets

Google Forms

Job description

The Executive Coordinator provides precise administrative and organizational support to the CEO, ensuring their calendar, meetings, and communications running smoothly. This role is the operational backbone of senior leadership, handling scheduling, meeting logistics, Board administration, and information flow with meticulous attention to detail.

You're responsive to immediate, high-priority needs, eager to ask questions, and ready to take direction well as you grow into greater responsibility over time.

More details on the position:

Job Title: Executive Coordinator

Status: Full time, Exempt, Salaried

Reports to: CEO

Location: Missoula, MT

Pay: $61,566 - $64,568

What you'll do:

Executive Assistance

• Manage calendar scheduling with care and accurate expense report tracking for the CEO and CCO.
• Take detailed notes during leadership meetings and help distribute action items with clarity.
• Format materials (slides, briefing docs) for meetings to CEO’s standards
• Maintain confidentiality and handle sensitive information with discretion.

Internal Communications & Organizational Coordination

• Coordinate logistics for All Staff meetings, Office Hours, and other company-wide gatherings.
• Assist with formatting and distributing internal communications.
• Keep shared calendars and communication trackers up to date.

Board of Directors Administration

• Manage Board meeting logistics (scheduling, materials distribution, room/tech setup).
• Take and format Board meeting minutes for CEO review.
• Organize and maintain Board records.

Project Support

• Support cross-functional projects, upon requests: tracking timelines and deliverables, preparing status updates, and following up on action items.

We want to hear from you if you have:

• Minimum 2 years of professional administrative experience (including internships, jobs, or relevant volunteer experience) required.
• High proficiency with calendar management and scheduling required.
• Ability to maintain confidentiality and handle sensitive information with discretion required.
• Highly proficient written, organization and verbal communication required.
• Proficiency with Google Suite including Google Docs, Google Sheets, and Google Forms required.
• Familiarity with Complexly’s content and YouTube-first media preferred.

About Complexly:

Complexly is a media company that produces shows like Crash Course, SciShow, Eons, Ask Hank Anything, Bizarre Beasts, Study Hall, and more. We were founded by John and Hank Green with a mission of creating trustworthy stuff and lowering barriers to knowledge building. The world is not simple. And that can seem like a burden sometimes. The reality is, the human species will never fully understand itself or its universe, let alone any individual. But instead of seeing that as a failing, we’d like to suggest that the process is as powerful as the outcome.

Complexly was a company privately owned by Hank and John Green. As of 2026, they have donated the company to the public as a new nonprofit 501c3 organization, which will help Complexly fulfill its mission for decades to come. Becoming a nonprofit means we will be able to lean into public support, supercharging our mission to make content the world needs, not what is optimized for advertisers.

We provide competitive benefits that include but are not limited to:

• 100% company paid Health, Vision, and Dental Insurance for employees, and 50% company paid for dependents.
• FSA, HSA, and tax-advantaged Dependent Care Accounts.
• 401k with 4% match after 1000 hours of service.
• Annual professional development stipend between $500 and $1,000 based on hire date.
• 36-hour work week with half day Fridays.
• Generous vacation time and sick time.
• 12 weeks paid parental leave from day one.
• Remote/flexible work options.
• Company-wide paid holiday leave between Christmas and New Year's Day.

To learn more about Complexly, visit our website:

https://complexly.com

Complexly is an Equal Opportunity Employer. We believe in, and are dedicated to, the principles of equal opportunity in any term, condition or privilege of employment. We do not discriminate against applicants or employees on the basis of age, race, color, religion, sex, national origin, gender including gender identity or expression, ancestry, sexual orientation, disability, marital status, military/veteran status, citizenship, arrest and court record, genetic information, credit history, or any other status protected by federal, state or local law.