Remote Executive Assistant to Senior Leadership

Ross Stores; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Paid holidays

401(k) or retirement plan

Remote or hybrid work flexibility

Professional development opportunities

Performance-based bonus opportunities

Job summary

Ross Stores in Miami seeks an Executive Assistant to provide high-level administrative and operational support to senior leadership, manage calendars, communications, and travel while maintaining confidentiality.

The role requires exceptional organization, proactive prioritization, and strong communication; you will draft documents, coordinate meetings, and partner with multiple departments to drive priorities in a fast-paced environment.

Qualifications

• 3+ years in an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Exceptional written and verbal communication.
• Strong proficiency with Microsoft Office or Google Workspace.
• Ability to manage multiple priorities and deadlines.
• Discretion with confidential information.
• Professional judgment and independence.

Responsibilities

• Manage and maintain complex executive calendars, including meetings and commitments.
• Coordinate internal and external meetings, agendas, materials, and rooms.
• Serve as a professional point of contact for executives and stakeholders.
• Draft, proofread, and manage correspondence, presentations, and reports.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare meeting agendas and briefing materials for executive meetings.
• Track deadlines, follow-ups, projects, and commitments.
• Assist with expense reports, invoices, and purchasing.
• Coordinate executive events and special projects.
• Conduct research and prepare summaries or reports as requested.
• Prioritize requests and ensure timely attention to important matters.

Skills

Executive support

Calendar management

Travel coordination

Communication

Office productivity tools

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Slack

Asana

Monday.com

Notion

Job description

Ross Stores in Miami seeks an Executive Assistant to provide high-level administrative and operational support to senior leadership, manage calendars, communications, and travel while maintaining confidentiality.

The role requires exceptional organization, proactive prioritization, and strong communication; you will draft documents, coordinate meetings, and partner with multiple departments to drive priorities in a fast-paced environment.