Remote Executive Assistant to Finance Leadership

Jackson Laboratory; United States; Remote; USD 80,000 - 116,000; Full time

Job summary

The Jackson Laboratory is seeking an experienced executive assistant to provide high-level support to the Senior VP/CFO and Finance leadership. You will manage calendars, coordinate complex travel, draft confidential communications, and act as a liaison to internal stakeholders while handling sensitive information with discretion.

This fully remote role requires strong communication skills, 8+ years in a similar role, and the ability to manage multiple priorities across time zones, with

Qualifications

• 8+ years of experience in an executive support role (10+ years preferred).
• High school diploma required; Bachelor's degree preferred, or equivalent experience.
• Proven ability to handle confidential information with discretion.
• Strong written and verbal communication, including with Board members and external partners.

Responsibilities

• Own the executive's calendar and act as gatekeeper for competing priorities.
• Arrange complex, multi-time-zone travel and compile meeting materials.
• Draft and edit confidential correspondence.
• Triage incoming issues and route or respond as appropriate.
• Complete expense reports and other recurring administrative work.
• Serve as the connective tissue between the executive's office and internal stakeholders.
• Track absences, time reports, and coordinate Board Committee meetings.
• Plan retreats, budget planning sessions, and leadership meetings.

Skills

Executive support

Calendar management

Travel coordination

Board liaison

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Zoom/Teams

HRIS

Financial systems

Job description

The Jackson Laboratory is seeking an experienced executive assistant to provide high-level support to the Senior VP/CFO and Finance leadership. You will manage calendars, coordinate complex travel, draft confidential communications, and act as a liaison to internal stakeholders while handling sensitive information with discretion.

This fully remote role requires strong communication skills, 8+ years in a similar role, and the ability to manage multiple priorities across time zones, with