Remote Executive Assistant to CFO & Finance Leadership

The Jackson Laboratory; Farmington (CT); Remote; USD 80,000 - 116,000; Full time

Job summary

The Jackson Laboratory seeks an experienced executive assistant to provide high-level support to senior finance leaders. You will manage calendars, coordinate complex travel across time zones, draft confidential correspondence, and ensure smooth daily operations for a busy finance organization.

You will also handle expense reporting, triage issues, and support board committee logistics, retreats, and leadership meetings while maintaining discretion and confidentiality.

Qualifications

• 8+ years of experience in a similar executive support role.
• Strong written and verbal communication, including with Board members and external partners.
• Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems such as HRIS and financial platforms.

Responsibilities

• Own the executive's calendar and act as gatekeeper for competing priorities.
• Arrange complex, multi-time-zone travel and compile meeting materials.
• Draft and edit confidential correspondence.
• Triage incoming issues and route or respond appropriately.
• Complete expense reports and other recurring administrative tasks.
• Coordinate Board Committee meetings and track minutes for signature.

Skills

Executive support

Calendar management

Communication skills

Time management

Budget awareness

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Zoom/Teams

HRIS

Financial systems

Job description

The Jackson Laboratory seeks an experienced executive assistant to provide high-level support to senior finance leaders. You will manage calendars, coordinate complex travel across time zones, draft confidential correspondence, and ensure smooth daily operations for a busy finance organization.

You will also handle expense reporting, triage issues, and support board committee logistics, retreats, and leadership meetings while maintaining discretion and confidentiality.