Executive Assistant - Finance

The Jackson Laboratory; Farmington (CT); Remote; USD 80,000 - 116,000; Full time

Job summary

The Jackson Laboratory seeks an experienced executive assistant to provide high-level support to senior finance leaders. You will manage calendars, coordinate complex travel across time zones, draft confidential correspondence, and ensure smooth daily operations for a busy finance organization.

You will also handle expense reporting, triage issues, and support board committee logistics, retreats, and leadership meetings while maintaining discretion and confidentiality.

Qualifications

• 8+ years of experience in a similar executive support role.
• Strong written and verbal communication, including with Board members and external partners.
• Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems such as HRIS and financial platforms.

Responsibilities

• Own the executive's calendar and act as gatekeeper for competing priorities.
• Arrange complex, multi-time-zone travel and compile meeting materials.
• Draft and edit confidential correspondence.
• Triage incoming issues and route or respond appropriately.
• Complete expense reports and other recurring administrative tasks.
• Coordinate Board Committee meetings and track minutes for signature.

Skills

Executive support

Calendar management

Communication skills

Time management

Budget awareness

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Zoom/Teams

HRIS

Financial systems

Job description

Provide executive-level administrative support to the Senior VP/CFO and the Finance leadership team at The Jackson Laboratory — the person who knows what's on every calendar, what's due when, and who needs to be in the room.The RoleThis position provides executive-level administrative support to leaders at the Senior Vice President and Executive Vice President level — currently the Senior VP/CFO, the Corporate Controller, and the broader Finance leadership team. You'll manage confidential correspondence, complex multi-time-zone travel, Board Committee logistics, and the daily rhythm of a busy finance office. Fully remote with occasional travel.What You'll Do — Executive SupportOwn the executive's calendar and act as gatekeeper for competing prioritiesArrange complex, multi-time-zone travel and compile meeting materialsDraft and edit correspondence, some of it confidentialTriage incoming issues and route or respond as appropriateComplete expense reports and other recurring administrative workServe as the connective tissue between the executive's office and internal stakeholdersWhat You'll Do — Finance Department OperationsTrack approved absences, AWAs, and time reports for Finance leadershipMaintain Finance, Notary, and AAIG SharePoint sites and email aliasesCoordinate Board Committee meetings and track minutes for signaturePlan full-team retreats, budget planning sessions, and leadership meetingsManage the Administrative Assistants Information Group — meetings, speakers, follow-upInitiate purchase requisitions and track event budgetsWhat You Bring8+ years of experience in a same or similar executive support role (10+ years preferred)High school diploma required; Bachelor's degree preferred, or equivalent combination of education and experienceProven ability to handle confidential information with discretionStrong written and verbal communication skills, including with Board members and external partnersAbility to manage competing deadlines in a fast-paced environmentAdvanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs)Financial acumen to develop, monitor, and manage budgetsFlexibility to adapt to a frequently changing environmentAvailability for after-hours support and occasional travel (20%)The pay range for this position is $80,167- $116,242 Compensation offers are determined based on an assessment of related work experience, geographic location, and internal equity.\"About JAX:The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California, New York, Florida), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit www.jax.org.EEO Statement:The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.