Remote Executive Assistant to CFO | Global Calendar & Travel

Wwshemi; United States; Remote; USD 78,000 - 133,000; Full time

Job summary

GitLab is seeking an Executive Assistant in the Office of the CFO to support multiple senior leaders in a fully remote setup across the United States. You will manage complex calendars, coordinate domestic and international travel, and handle expense reporting with discretion.

You will report to the Senior Executive Business Partner to the CFO and help coordinate Finance leadership's activities, events, and communications while maintaining confidentiality and driving efficiency through AI tools.

Qualifications

• Experience providing executive-level administrative support for multiple senior leaders.
• Proficiency with Google Workspace, Zoom, Slack, Navan and related processes.
• Strong organizational and communication skills with attention to detail.
• Ability to work independently in a fast-paced, all-remote environment.
• Willingness to travel domestically and internationally.

Responsibilities

• Proactively manage complex calendars across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, and visas where applicable.
• Manage expense reporting and reconciliation for each executive accurately and on time, following GitLab's travel and expense policies.
• Support the Senior Executive Business Partner in coordinating Finance leadership's recurring activities, including maintaining shared Office of the CFO resources, distribution lists, Slack channels, and shared calendars.
• Help plan team events, off-sites, and large meetings with cross-functional partners and the Senior Executive Business Partner.
• Handle highly confidential financial, personnel, and material non-public information with discretion, following GitLab's insider trading and quiet period policies.
• Provide coverage and backup for the CFO's Senior Executive Business Partner.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion/confidentiality

Tools

Google Workspace

Zoom

Slack

Navan

Job description

GitLab is seeking an Executive Assistant in the Office of the CFO to support multiple senior leaders in a fully remote setup across the United States. You will manage complex calendars, coordinate domestic and international travel, and handle expense reporting with discretion.

You will report to the Senior Executive Business Partner to the CFO and help coordinate Finance leadership's activities, events, and communications while maintaining confidentiality and driving efficiency through AI tools.