Remote Executive Assistant to Finance Leadership

The Jackson Laboratory; Farmington (CT); Remote; USD 80.000 - 116.000; Vollzeit

Zusammenfassung

The Jackson Laboratory is seeking an experienced executive administrator to provide high-level support to the Senior VP/CFO and the Finance leadership team. This remote role will manage calendars, coordinate multi-time-zone travel, and handle Board Committee logistics, ensuring smooth daily operations within a busy finance office.

You will draft confidential correspondence, triage issues, prepare expense reports, and connect the executive office with internal and external stakeholders.

Qualifikationen

• 8+ years in executive support (10+ preferred)
• High school diploma required; Bachelor's degree preferred, or equivalent combination of education and experience
• Proven ability to handle confidential information with discretion
• Strong written and verbal communication with Board members and external partners
• Ability to manage competing deadlines in a fast-paced environment
• Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems
• Financial acumen to develop, monitor, and manage budgets
• Flexibility to adapt to a frequently changing environment
• Availability for after-hours support and occasional travel (20%)

Aufgaben

• Own the executive's calendar and gate priorities.
• Arrange complex, multi-time-zone travel and compile meeting materials.
• Draft and edit confidential correspondence.
• Triage incoming issues and route or respond as appropriate.
• Complete expense reports and other recurring administrative work.
• Serve as the connective tissue between the executive's office and internal stakeholders.
• Track approved absences, AWAs, and time reports for Finance leadership.
• Maintain Finance, Notary, and AAIG SharePoint sites and email aliases.
• Coordinate Board Committee meetings and track minutes for signature.
• Plan full-team retreats, budget planning sessions, and leadership meetings.
• Manage the Administrative Assistants Information Group - meetings, speakers, follow-up.
• Initiate purchase requisitions and track event budgets.

Kenntnisse

Executive support

Calendar management

Travel coordination

Discretion/confidentiality

Written communication

Verbal communication

Budget management

Microsoft Office

Zoom/Teams

Enterprise systems

After-hours availability

Ausbildung

High school diploma

Bachelor's degree preferred

Equivalent education/experience

Tools

Microsoft Office suite

Zoom/Teams

HRIS

Financial systems

Jobbeschreibung

The Jackson Laboratory is seeking an experienced executive administrator to provide high-level support to the Senior VP/CFO and the Finance leadership team. This remote role will manage calendars, coordinate multi-time-zone travel, and handle Board Committee logistics, ensuring smooth daily operations within a busy finance office.

You will draft confidential correspondence, triage issues, prepare expense reports, and connect the executive office with internal and external stakeholders.