Remote Executive Assistant to CEO | Part-Time

Multiplier; United States; Remote; USD 45,000 - 62,000; Part time

Job summary

Mosaic is seeking an Executive Assistant to support the CEO and leadership team. This remote, part-time position requires proactive calendar management, travel coordination, meeting prep, and basic project tracking.

You will also handle light data entry and document management to keep operations running smoothly. The role is 10 hours per week with a compensation range of $33 to $45 per hour, reflecting flexibility for a distributed, mission-driven organization.

Qualifications

• Highly organized with excellent attention to detail.
• Discretion and confidentiality are essential.
• Strong communicator with good judgment.
• Able to work independently and remotely with minimal supervision.
• High emotional intelligence and professional demeanor.
• Available CST 2–3 days a week; no travel anticipated.
• Experience working with Mosaic is required.

Responsibilities

• Manage and optimize the CEO's calendar and scheduling.
• Coordinate travel arrangements and conference registrations.
• Prepare agendas, gather documents, and distribute pre-reads.
• Track action items and follow-ups with clear ownership and deadlines.
• Maintain simple project trackers and Asana task updates.
• Handle light data entry in Salesforce and manage digital documents.

Skills

Highly organized

Attention to detail

Discretion

Confidentiality

Strong communicator

Emotional intelligence

Independent work

Tools

SharePoint

Zoom

Slack

Asana

Salesforce

Job description

Mosaic is seeking an Executive Assistant to support the CEO and leadership team. This remote, part-time position requires proactive calendar management, travel coordination, meeting prep, and basic project tracking.

You will also handle light data entry and document management to keep operations running smoothly. The role is 10 hours per week with a compensation range of $33 to $45 per hour, reflecting flexibility for a distributed, mission-driven organization.