Remote Executive Assistant to CEO, Global Events

opalgroup; United States; Remote; USD 13,000 - 17,000; Full time

Benefits offered by this job

100% remote work

Paid time off

Travel to onsite conferences

All travel expenses covered

Job summary

Opal Group is seeking an Executive Assistant to the CEO to manage calendars, communications, travel logistics, and high‑level administrative tasks in a fast‑paced remote environment.

Required are advanced English skills, superior organization, discretion, and the ability to handle multiple priorities with professionalism and accuracy. This full‑time, international, remote position offers strong growth potential and travel for onsite conferences as needed.

Qualifications

• Previous experience as an Executive Assistant or in a similar high‑level administrative support role is preferred.

Responsibilities

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities
• Coordinate travel arrangements, accommodations, transportation, and related logistics
• Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO
• Assist with coordinating client calls, meetings, and follow‑up communications
• Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed
• Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities
• Prepare and organize reports, spreadsheets, summaries, and other administrative documents
• Maintain organized records, files, and confidential documentation
• Assist with expense tracking, financial documentation, and coordination with the accounting team as needed
• Coordinate administrative logistics, appointments, and scheduling needs related to executive operations
• Support internal communication and information flow across departments as directed
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment
• Provide general administrative and operational support to the CEO and executive office as needed
• Flexibility to respond to occasional urgent matters outside standard business hours is required

Skills

Advanced English

Organizational skills

Time management

Professional communication

Discretion & confidentiality

Microsoft Office

Remote work experience

Self-motivation

Tools

Microsoft Office

Job description

Opal Group is seeking an Executive Assistant to the CEO to manage calendars, communications, travel logistics, and high‑level administrative tasks in a fast‑paced remote environment.

Required are advanced English skills, superior organization, discretion, and the ability to handle multiple priorities with professionalism and accuracy. This full‑time, international, remote position offers strong growth potential and travel for onsite conferences as needed.