Remote Executive Assistant: Strategic Projects & Ops

Executive Assistant Institute; United States; Remote; MXN 809,000 - 1,348,000; Full time

Job summary

Executive Assistant Institute is seeking full-time, LATAM-based Executive Assistants to support US-based principals in a dynamic, unstructured environment. This role requires strong initiative, excellent written English, and the ability to map out workflows and timelines.

You will manage calendars, coordinate projects, and perform research across diverse topics. Notion experience is a plus, and cameras-on video calls are a normal part of the day.

Qualifications

• 3+ years supporting an executive, principal, or business owner in unstructured environments.
• Clear, professional written English. Your resume must be in English.
• Strong research instincts — you find accurate, actionable information and organise it so it can be acted on.
• The habit of asking and confirming instead of assuming.
• Honesty about limits. "I don't know this yet, here's how I'll find out" is a good answer.
• Notion experience is a strong preference for both roles.
• Comfort switching between unrelated tasks in a single day.
• Discretion with sensitive personal and business information.
• Comfort with camera-on video calls as a normal part of the working day.

Responsibilities

• Take vague or open-ended requests and return clear next steps, options, and timelines.
• Communicate proactively — status, blockers, and revised ETAs surfaced before you're asked.
• Pick up the phone or send the email to a stranger when that's what gets the answer.
• Keep work trackable and findable, so nothing depends on memory.
• Flag what you don't know early, with a plan to close the gap.

Skills

Executive support

Independent judgment

English writing

Research skills

Discretion

Tools

Notion

Google Workspace

Job description

Executive Assistant Institute is seeking full-time, LATAM-based Executive Assistants to support US-based principals in a dynamic, unstructured environment. This role requires strong initiative, excellent written English, and the ability to map out workflows and timelines.

You will manage calendars, coordinate projects, and perform research across diverse topics. Notion experience is a plus, and cameras-on video calls are a normal part of the day.