Executive Assistant - 00012

somewhere; United States; À distance; USD 17 000 - 28 000; Plein temps

Résumé du poste

Our client is seeking a proactive Executive Assistant to serve as a high-level strategic partner to the leadership team, streamlining operations, managing complex calendars, and protecting executive focus in a fast-paced global setting.

The role demands meticulous organization, strong communication skills, and the ability to operate effectively across LATAM and SA regions in a fully remote, independent contractor arrangement.

Qualifications

• Minimum 3+ years supporting C-suite or senior executives.
• Fluent English (written and spoken) at a high professional level.
• Proficiency with Google Workspace, MS Office, Slack and task managers (Asana/Notion/ClickUp).
• Ability to anticipate needs, exercise judgment, and solve high-priority problems independently.
• Reliable high-speed internet and a dedicated quiet home workspace.
• Experience working remotely in international asynchronous environments (LATAM/SA preferred).
• Experience with project management and basic expense reporting (preferred).

Responsabilités

• Manage complex executive calendars, coordinating multi-timezone meetings with high accuracy.
• Draft professional emails and manage incoming inquiries as primary gatekeeper.
• Organize end-to-end travel itineraries including flights, accommodations, visas, and daily schedules.
• Coordinate executive projects and cross-functional deliverables, following up on milestones.
• Prepare meeting agendas, record minutes, and track follow-up tasks to completion.
• Handle sensitive information with discretion and integrity.

Description du poste

Role: Executive Assistant (EA)

Priority Location: South Africa (SA) and Latin America (LATAM)

Working Hours: Monday to Friday, [e.g., 9:00 AM – 5:00 PM EST / Core overlap with US Business Hours]

Salary Range: $1,500 – $2,500 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor

Type of job: Remote

About the Company:

Our client is a fast-growing international organization driven by innovation, dynamic leadership, and high-performing remote teams worldwide. Their culture is built on mutual trust, asynchronous communication, and extreme ownership, empowering every team member to thrive without micromanagement. Working with our client offers independent contractors competitive compensation in USD, full geographical flexibility, and the opportunity to partner directly with visionary executive leaders.

About the Role:

Our client is looking for a proactive, detail-obsessed Executive Assistant to serve as a high-level strategic partner to their leadership team. In this role, you will streamline executive operations, manage complex schedules, and protect executive focus by serving as a master communicator and problem solver. This position is ideal for an ambitious administrative professional seeking to make a high-impact contribution in a fast-paced, global environment.

Key Responsibilities:

• Manage complex executive calendars, prioritizing competing demands and coordinating multi-timezone meetings with 100% accuracy.
• Serve as the primary gatekeeper and liaison for internal and external communications, drafting professional email correspondence and managing incoming inquiries.
• Organize end-to-end travel itineraries, including flights, accommodations, visa requirements, and detailed daily travel schedules.
• Coordinate executive projects and cross-functional deliverables, following up with key stakeholders to ensure project milestones are met on time.
• Prepare comprehensive meeting agendas, record actionable minutes, and track follow-up tasks to completion.
• Handle sensitive, confidential business information with the highest degree of discretion and professional integrity.

Qualifications:

• Minimum 3+ years of experience as an Executive Assistant supporting C-suite or senior executives (Required).
• Fluent/C2-level written and spoken English skills with excellent verbal and written communication (Required).
• Mastery of modern productivity tools, including Google Workspace / MS Office, Slack, and task managers like Asana, Notion, or ClickUp (Required).
• Demonstrated ability to anticipate executive needs, exercise sound judgment, and solve high-priority problems independently (Required).
• Reliable, high-speed internet setup and a dedicated quiet home workspace (Required).
• Prior experience working remotely in an international, asynchronous environment across LATAM or SA regions (Preferred).
• Experience with project management platforms and basic financial administration like expense reporting (Preferred).