Remote Executive Assistant & Organizational Partner

American Specialty Toy Retailing Association; Chicago (IL); Remote; USD 52,000 - 80,000; Full time

Job summary

American Specialty Toy Retailing Association is seeking an Executive Assistant to support the Interim Executive Director, serving as a trusted partner and keeper of details, information, and follow-through. This remote role requires coordinating meetings, preparing agendas and materials, managing calendars, and ensuring action items move forward with confidentiality and professional judgment.

Candidates should bring exceptional organization, strong writing and proofreading skills, and experience

Qualifications

• Experience supporting senior executives, boards, associations, or nonprofits.
• Exceptional organization, writing, proofreading, scheduling, discretion, judgment, and follow-through.
• Ability to see across departments, manage competing priorities, anticipate needs, and move work forward without overstepping ownership.

Responsibilities

• Prepare the Executive Director for meetings; develop agendas and materials; coordinate scheduling and logistics; capture decisions and action items; and ensure follow-through.
• Coordinate preparation and follow-up for the Executive Committee, Board, staff, committee, and other key meetings.
• Maintain confidential files and communications and exercise sound judgment when handling sensitive organizational matters.
• Maintain a master organizational calendar of major initiatives, meetings, campaigns, programs, committees, deadlines, and deliverables.
• Document and maintain standard operating procedures for recurring administrative and cross-department processes.
• Stay informed about major work across departments; surface gaps, conflicts, dependencies, duplication, and opportunities to collaborate.

Skills

Executive support

Board support

Nonprofit experience

Stakeholder management

Tools

Google Workspace

Microsoft Office

Job description

American Specialty Toy Retailing Association is seeking an Executive Assistant to support the Interim Executive Director, serving as a trusted partner and keeper of details, information, and follow-through. This remote role requires coordinating meetings, preparing agendas and materials, managing calendars, and ensuring action items move forward with confidentiality and professional judgment.

Candidates should bring exceptional organization, strong writing and proofreading skills, and experience