Operations Executive Assistant (Contractor)

Digital Reach Agency; United States; Remote; USD 41,328 - 82,656; Part time

Job summary

A digital marketing agency is seeking a proactive Operations Executive Assistant & Project Coordinator. This hybrid role includes managing administrative tasks for leadership and overseeing project management workflows in Asana. Ideal candidates will have experience in operations and strong knowledge of Google Sheets. The position is remote, US-based with a preference for NYC candidates, offering flexible hours and pay ranging from $30 to $60 per hour based on experience.

Qualifications

• Proven experience in Executive Assistance, Operations, or Project Management.
• Advanced knowledge of Google Sheets and complex spreadsheet management.
• Experience working with project management tools like Asana is preferred.

Responsibilities

• Manage high-level administrative tasks for leadership.
• Build and manage project workflows in Asana.
• Track agency initiatives, identifying bottlenecks proactively.
• Maintain documentation and agency processes.
• Assist with data organization to support executive decisions.

Skills

Executive Assistance

Operations

Project Management

Google Sheets

Asana

Organizational skills

Tools

Google Sheets

Asana

Excel

Job description

About Digital Reach Agency

Digital Reach Agency is a full‑service digital marketing agency for B2B SaaS & Tech companies. We're an enthusiastic, open‑minded team of compassionate and talented people. Our company prides itself on the amazing people who are a part of our team—employee well‑being is our priority, our work matters to us, we foster growth & learning in the workplace, and have implemented initiatives to ensure we're engaging our team and empowering every member to succeed.

Position Summary

We are looking for a high‑energy, proactive Operations Executive Assistant & Project Coordinator to act as a strategic partner to our leadership. This is a unique “hybrid” role designed for someone who can manage high‑level administrative tasks while functioning as a Project Manager.

The Role

Executive Support & Administration

• Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs
• Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth
• Maintain a “single source of truth” for internal documentation and agency processes

Project Management & Initiative Support

• Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context
• Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines
• Translate verbal instructions into detailed technical or operational tasks for the broader team

Operational Analysis & Reporting

• Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs
• Assist in the rollout of new operational initiatives and internal process improvements
• Perform ad-hoc research and data organization to support executive decision‑making

Requirements

• Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
• Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets
• Strong organizational skills and comfort managing workflows (Asana experience preferred)
• Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
• Nice to have: NYC‑based

Benefits

• Position: Contractor
• Location: Remote (US Based) with a strong preference for NYC
• Hours: Starting at 20 hours per week
• Pay: $30 – $60/hr (Based on Experience)