Remote Executive Assistant & Life Manager for Founder

Trivium; Miami (FL); On-site; USD 50,000 - 60,000; Full time

Job summary

Trivium is seeking an Executive Assistant / Life Manager to support the founder from a remote location. You will design and run the business admin and personal logistics system, handling travel, calendars, inbox triage, meeting prep, project tracking, and finance admin, with autonomy and trust.

Ideal candidates are highly organised, proactive, discreet, and fluent in English, with 3+ years in a similar role, US-based (Miami preferred) and able to be on site around two days a week when needed.

Qualifications

• 3+ years as an executive assistant, personal assistant or in a comparable service-driven role.
• US-based. Miami preferred, with the ability to be on site around two days a week.
• Deeply organised and detail-obsessed — you track everything and nothing falls through the cracks.
• Resourceful — you figure out the how, you don’t need to be walked through every task.
• Proactive — you handle things before you’re asked.
• Independent — you’ll have autonomy and be judged on results, not hours.
• Discreet and trustworthy — access to personal and financial information.
• Excellent written and spoken English.

Responsibilities

• Travel: booking flights, hotels and full itineraries.
• Calendar & scheduling: managing calendar end to end and staying ahead of what's coming.
• Inbox & communication: triaging email and surfacing what matters.
• Meeting prep: agendas, briefing notes and follow-ups.
• Project tracking: maintaining lists, deadlines and follow-ups.
• Expenses & finance admin: expense reports, reimbursements, coordinating with the accountant.
• Personal & household: appointments, medical scheduling, shopping, coordinating cleaners and vendors.
• Ad hoc support for a small team when reasonable.

Skills

Executive support

Organization

Proactivity

Discretion

English proficiency

Tools

Airtable

GoHighLevel

Job description

Trivium is seeking an Executive Assistant / Life Manager to support the founder from a remote location. You will design and run the business admin and personal logistics system, handling travel, calendars, inbox triage, meeting prep, project tracking, and finance admin, with autonomy and trust.

Ideal candidates are highly organised, proactive, discreet, and fluent in English, with 3+ years in a similar role, US-based (Miami preferred) and able to be on site around two days a week when needed.