Executive Assistant & Life Manager — Remote to Start

Trivium; Miami Gardens (FL); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Trivium is seeking an Executive Assistant / Life Manager to own the day-to-day life and schedule of a Miami-based entrepreneur. Remote to start, on-site from October, in a fast-growing brand with a large, engaged audience of women.

You will build the calendar, manage inbox, travel itineraries, and personal finances, coordinating closely with two founders in a shared group chat. This is a 1099 contractor, full-time role with core hours 11:00 AM–7:00 PM ET and flexibility outside them.

Qualifications

• 1–3+ years in executive/personal assistant or similar role.
• Based in Miami; able to work on-site.
• Highly organized with proactive problem-solving.
• Comfort with technology and AI tools.
• Excellent written and spoken English.

Responsibilities

• Build and manage a simple, reliable organisational system for schedule, travel, and reminders.
• End-to-end calendar management and appointment booking.
• Book travel, flights, hotels, and build itineraries.
• Inbox triage to surface what matters; clear the noise.
• Personal finance: weekly revenue vs personal spend summary.
• Coordinate home vendors; act as point of contact.
• Relocation planning and apartment search in October.
• Occasional support for business partners.

Skills

Organisational skills

Calendar management

Discretion

Proactive

Communication (English)

Tools

Google Workspace

Slack

WhatsApp

Job description

Trivium is seeking an Executive Assistant / Life Manager to own the day-to-day life and schedule of a Miami-based entrepreneur. Remote to start, on-site from October, in a fast-growing brand with a large, engaged audience of women.

You will build the calendar, manage inbox, travel itineraries, and personal finances, coordinating closely with two founders in a shared group chat. This is a 1099 contractor, full-time role with core hours 11:00 AM–7:00 PM ET and flexibility outside them.