Executive Assistant & Life Manager — Build the System

Trivium; Washington (District of Columbia); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Trivium, a marketing agency led by a founder, seeks an Executive Assistant / Life Manager to take on business admin and personal logistics. You’ll design a system and run it so nothing falls through the cracks.

Responsibilities include travel bookings, calendar management, inbox triage, meeting prep, project tracking, expenses, and personal tasks. Expect autonomy with a hybrid/remote setup outside the USA.

Qualifications

• 3+ years in executive/personal assistant or service-driven roles.
• Highly organized with exceptional attention to detail.
• Proactive, independent, and trustworthy with discretion.

Responsibilities

• Travel bookings with full itineraries.
• Manage calendar end-to-end and anticipate needs.
• Inbox triage and prioritization of important items.
• Prepare meeting agendas, briefs and follow-ups.
• Track projects, deadlines and follow-ups.
• Handle expenses, reimbursements and accounting liaison.
• Coordinate personal logistics and household tasks.
• Provide ad hoc support for a small team.

Tools

Airtable

GoHighLevel

Job description

Trivium, a marketing agency led by a founder, seeks an Executive Assistant / Life Manager to take on business admin and personal logistics. You’ll design a system and run it so nothing falls through the cracks.

Responsibilities include travel bookings, calendar management, inbox triage, meeting prep, project tracking, expenses, and personal tasks. Expect autonomy with a hybrid/remote setup outside the USA.