Remote Executive Assistant & Growth Ops Partner

swans; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Bonus & promotion path

Flexible benefits

Career development investment

Job summary

Swans builds technology, automation and operational systems for large US personal-injury law firms. We are a small, profitable, investor-backed team planning to grow significantly in 18 months.

We are seeking an Executive Assistant to own internal coordination, support core admin tasks, and progressively take on strategic projects across marketing, recruitment, finance, and legal as the company scales. This remote, high-autonomy role offers direct exposure to founders and a clear path to senior

Qualifications

• 2-5 years in a similar role.
• Experience managing multiple projects across functions.
• Comfort with high autonomy and a fast-paced environment.

Responsibilities

• Manage founders’ calendars, inboxes, and travel logistics.
• Prepare for and run leadership meetings; track action items.
• Source candidates and run initial screening conversations.
• Coordinate interviews and ATS pipelines.
• Support hiring research and People Ops logistics.
• Coordinate with the bookkeeper to keep finances up-to-date.
• Conduct market research and support marketing initiatives.
• Handle a constant stream of ad-hoc projects.
• Initiate, manage, and complete more complex projects across functions.
• Work with CEO/CTO on strategic initiatives.
• Design processes to organize chaos.

Skills

2-5 years

Project management

Executive assistance

Startup experience

Multitasking across functions

Tools

ATS

Job description

Swans builds technology, automation and operational systems for large US personal-injury law firms. We are a small, profitable, investor-backed team planning to grow significantly in 18 months.

We are seeking an Executive Assistant to own internal coordination, support core admin tasks, and progressively take on strategic projects across marketing, recruitment, finance, and legal as the company scales. This remote, high-autonomy role offers direct exposure to founders and a clear path to senior