Remote Executive Partner & Calendar Strategist

Swooped; United States; À distance; USD 110 000 - 140 000; Plein temps

Avantages offerts par ce poste

Health, dental, and vision insurance

Paid time off and holidays

401(k) retirement plan with employer  

Stock options

Educational assistance and reimburse-

Résumé du poste

Swooped is seeking a remote Executive Assistant to support three to four senior leaders (SVPs and above). This full-time role focuses on optimizing executive efficacy, mitigating risks, and aligning workflows across time zones in the United States.

You will manage calendars, travel, communications, and cross-functional coordination in a remote setting. Role requires high discretion, strong communication, and comfort with AI-enabled tools.

Qualifications

• 6+ years of experience as executive assistant or executive business partner.
• Proven ability to manage complex calendars across multiple executives.
• Strong adaptability to new AI tools and platforms.

Responsabilités

• Own and strategically manage complex executive calendars, acting as an optimizer, gatekeeper, and time manager.
• Identify and resolve scheduling conflicts for high-volume, multi-stakeholder meetings and guide internal engagement protocols.
• Coordinate offsite events, internal retreats, and external gathering requests to align with priorities.
• Manage logistics, travel integration, and room coordination for virtual and in-person meetings.
• Develop agendas, distribute pre-reads, attend staff meetings, capture minutes, and follow up on action items.
• Support board meetings, speaking engagements, and team staff meetings with materials and execution.
• Prioritize executive emails and Slack; draft strategic responses.
• Draft and consolidate executive communications, newsletters, and memos.
• Serve as primary contact for internal and external stakeholders; resolve inquiries or escalate.
• Travel management using third-party platforms; book complex itineraries.
• Expense delegation in Expensify and approve PTO requests.
• Coordinate onboarding/offboarding, system access, and org charts.
• Handle contract workflows in tools like Ironclad.
• Act as IT liaison for executive needs and liaise with IT support.
• Support cross-functional updates and deadlines.
• Leverage AI tools like Gemini and Claude to streamline workflows.

Connaissances

Calendar management

Executive partnership

Cross-functional coordination

Travel planning

Vendor/IT liaison

AI tools familiarity

Outils

Google Workspace

Expensify

Navan

UKG

AI tools

Description du poste

Swooped is seeking a remote Executive Assistant to support three to four senior leaders (SVPs and above). This full-time role focuses on optimizing executive efficacy, mitigating risks, and aligning workflows across time zones in the United States.

You will manage calendars, travel, communications, and cross-functional coordination in a remote setting. Role requires high discretion, strong communication, and comfort with AI-enabled tools.